Career Opportunities

Vallombrosa Center, Archdiocese of San Francisco in Menlo Park

Vallombrosa Center, a retreat and conference center owned and operated by the Archdiocese of San Francisco, is looking for a full-time Operations Assistant to provide support for the Director, the Associate Director and the Conference Coordinator. The qualified candidate will create marketing collateral, brochures, newsletters and advertise events in all media forms. Candidates should be self-starters, able to work with minimum supervision, able to multitask and should have excellent written and communication skills. Must have a knowledge of the Catholic Faith, must be able to work with others and collaborate as part of a team.

The ideal candidate should have a Bachelors Degree in Marketing, Communications, Public Relations or the equivalent education and experience. Previous conference coordination experience and business knowledge preferred. Must be proficient in Microsoft Office, Adobe Acrobat Professional and Microsoft Publisher or InDesign.

For consideration please send your resume and cover letter to Kathryn@vallombrosa.org.

Office for Parish Services Social Ministries in San Jose

The Diocese of San Jose is seeking a full-time Associate for Social Ministries.  The Associate for Social Ministries will serve as a resource to the Bishop on prolife matters and will coordinate all prolife activities including Respect Life Month.  The office of Social Ministries supports a consistent ethic of life that includes all life from conception to natural death.  The Associate will assist the Director of Social Ministries in fulfilling the mission of the office to educate the people of the Diocese of San Jose on the principles of Catholic Social Teaching and its application to contemporary local, national, and international issues, to advocate for public policy which affirms human life and dignity and reflects a consistent life ethic, and to develop a constituency on social concerns.  Social Ministries seeks to accomplish its mission through its various projects and programs in support of the Diocesan Pastoral Plan in which living out Catholic Social Teaching is one of the three critical issues.  The position requires an ability to effectively communicate values of Catholic social teaching in a wide variety of settings and in a multicultural environment. 
 Qualifications:  The candidate must be a practicing Catholic, active member of a Catholic faith community and in good standing.  The candidate must have knowledge of Catholic social teaching and be able to articulate it clearly.  An understanding and appreciation for church structures and ecclesiology is necessary.  Additional qualifications include a graduate degree in theology, pastoral ministry or a related field, at least five years of proven administrative experience, excellent organizational skills, the ability to multi-task and work on a broad spectrum of social issues, as well as effective verbal and written communication skills.  The ability to prioritize and flexibility to work in a dynamic environment is necessary.  Spanish is not required, but is a plus.  The ideal candidate should possess experience using innovative media technology to promote and market the Social Ministries’ programs.  The position will require some evening and weekend work. 

Please email cover letter and resume to hr@dsj.org or fax to 408 983-0203

Notre Dame High School in San Jose

Summary
Support all development initiatives through management of the Raiser’s Edge donor database, providing full oversight for all donations, pledges, gifts, in-kind support and cultivation activities. This person will also assist Development department events and provide general administrative support.  This position reports to the Director of Development.

• Must be extremely accurate.
• Must be able to meet deadlines.
• Must be able to prioritize department needs.
• Must be able to take general direction and operate independently.

• Responsible for gift entry, acknowledgement letters, online gift processing, queries, imports and exports of data for all fundraising events, campaigns and cultivation activities.     
• Fulfills all donors requests, answers donor questions and can take donation phone calls.
• Assists with direct mail campaigns, including mailing lists, preparing data merges and fulfillment of mailings.
• Performs technical and complex database duties in support of the development department.
• Establish and maintain standard protocol for constituent records.
• Works with Finance Department to reconcile Raiser’s Edge with general bank ledger, fund balances and fundraising reports.
• Serves as liaison with Blackbaud to coordinate implementation of Raiser’s Edge, user support and training, and to ensure proper execution of database tasks and best practices. 
• Create, analyze and produce detailed reports as requested by the department.
• Ability to proactively respond to staff requests and provide solutions.
• Ability to draft a variety of donor correspondence to be included, but not limited to i.e. acknowledgement letters, pledge reminders, etc.
• Maintain constituent data between website (iModules) and Raiser’s Edge.
• General Administrative Support: Assist with department special events and special projects as needed.

• Supports the mission of the school and the Hallmarks of a Notre Dame de Namur Learning Community as outlined in the Employment Guide.
• Upholds and models a moral code which is consistent with the mission of the school.

• Create and maintain positive working relationships with all internal and external contacts.

• This job description reflects management’s assignment of essential duties; it does not prescribe or restrict the tasks that may be assigned.

• 3+ years work experience in database management / development in not-for-profit sector.
• Proficiency in Raisers Edge software. 
• Excellent organizational skills and keen attention to detail
• Excellent interpersonal and communications skills
• Ability to work independently or as part of a team and adapt to a changing work environment
• Ability to handle and prioritize multiple time-sensitive tasks simultaneously in a fast paced environment

• Must have current California Driver’s License and proof of adequate auto insurance on personal vehicle.
• Most work performed in an air-conditioned office setting. Some work preformed in offsite venues.
• Mostly low to moderate noise level.

Office of Stewardship & Development and Department of Education in San Jose

The Stewardship and Development Office and Department of Education at the Diocese of San Jose have an immediate opening for an Annual Diocesan Appeal (ADA) and School Advancement Manager.  The ADA and School Advancement Manager directs the organization and management of stewardship opportunities in diocesan parishes and schools for the Office of Stewardship and Development and the Department of Education. This position is responsible for directing and coordinating the Annual Diocesan Appeal and other donor events; for developing ongoing funding for the Department of Education; and for providing leadership, support and direction to the parishes/schools to assist them in their efforts to educate and motivate parishioners toward stewardship as a way of life.  The ADA and School Advancement Manager will also have responsibility, as the point of contact for the Diocesan Information Management System used by the Chancery Offices and the Parishes, to ensure that the system is set up, used and maintained correctly by the parish sites.

Office of Financial Services San Jose

The part-time regular Administrative Assistant supports the CFO and Controller in the Office of Financial Services.  This includes but is not limited to some maintenance of calendars, scheduling, filing, preparation of forms, loading information to the Diocesan Web Site, scheduling and taking of minutes at meetings as needed by the CFO, data entry as needed, preparation of reports, and other duties as assigned by the CFO and Controller.  The CFO will be the primary report and will resolve all priority issues of the Administrative Assistant.

 To apply for this position, please submit a cover letter and  resume via email to hr@dsj.org or by fax to 408-983-0203.