Human Resources Manager, Chancery Office

The Human Resources manager will work very closely with the HR Director in providing HR services to over 2,000 employees of the Diocese of San Jose chancery, parishes, schools, and affiliated organizations.  The incumbent manages specific human resources functions as may be assigned such as Employee Relations (investigations and employee discipline), Compensation, Benefits, Payroll Audits, Performance Management, HR compliance-related functions (Workers’ Compensation, EDD, Unemployment Insurance, mandatory training, et al.) and other functions and tasks as may be assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):

Vision, Strategy and Leadership:  The HR Manager will partner with the HR Director in the development and management of policies, programs, guidelines, and procedures for the following functions:

Employee Relations:

• Investigate employee issues and conflicts and bring them to resolution in accordance with policy and California labor laws and regulations.
• Provide guidance and support to the location heads in addressing employee issues.
• Partner with the location heads in developing HR policy guidelines and procedures to address employee performance and behavioral issues.
• Coordinate legal compliance and employee termination issues with the HR Director and the DSJ Legal Counsel.
• When requested, assist in conducting exit interviews or arrangements for separation agreements with terminated employees.

Compensation:

• Provide guidance to hiring managers in establishing the pay range for job vacancies in accordance with DSJ compensation structures and guidelines.
• Partner with hiring managers in the review job descriptions and ensure that they are compliant with all local, state and federal regulations, particularly the FLSA classifications.
• Ensure compliance with the legal minimum wage across all locations.
• Manage the planning and implementation of the annual cost of living allowance for the Chancery and the parishes.
• Handle inquiries and requests for compensation review.
• May be assigned to assist in diocesan-wide compensation restructuring projects.

Benefits:

• Administer all benefit programs (health plans, insurance plans, retirement plans, FSA, HSA, etc.) for eligible employees at all parishes, schools, and as requested, other agencies of the Diocese.
• Work with the HR Director and Benefits Analyst and the DSJ Benefits Committee in the review of current benefit programs, and recommend changes as appropriate.
• Conduct research on benefit trends and benefit-related California labor laws and regulations and recommend changes as may be required.
• Negotiate and collaborate with brokers, administrators, and vendors, and may write plan documents and/or summary plan descriptions.
• Plan and facilitate the annual open enrollment by ensuring the development and dissemination of communication materials to all concerned location heads and employees.
• Handle benefit-related inquiries and concerns from new employees, current employees, and terminating employees.
• Assist employees and clergy in the filing of health claims and obtaining Medicare when age appropriate.
• Work with Payroll Administrator in reviewing and ensuring the accuracy of benefits-related payroll deductions.

Performance Management:

• Assist the HR Director in ensuring that annual performance evaluations are conducted across all DSJ locations (the chancery, parishes, schools, and other companies).
• Put in place a mechanism to track compliance.
• Conduct training on performance discussions and evaluations as may be required.

HR operations and compliance-related functions:  Incumbent may be asked to handle any/some/or all of the following functions:

• Workers’ Compensation
• EDD and Unemployment Insurance,
• Audit of workday data and reports

Perform other duties as may be assigned by the HR Director.

Finances and Operations:

• Provide inputs in the development of the annual HR Budget.
• Partner with the CFO in managing inquiries and the coordination of back-end operations related to the retirement plans for lay, religious and clergy.

Collaboration and Communication:

• Excellent verbal and written communication skills.
• Effective presentation skills.
• Excellent interpersonal and customer service skills.
• Ability to build strong relationships and to work collaboratively within the HR Team, with location heads, and with employees.

 

REQUIRED SKILLS/ABILITIES:

• Strong analytical and problem-solving skills
• Knowledge of California labor laws and regulations and the ability to apply this in a complex work environment.

THIS POSITION SUPERVISES:  No one at this time.

QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, ability or physical demands required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education and/or Experience:         

Bachelor’s degree in business administration or 5-10 years of related HR experience in a complex work environment.

Leadership Skills:

• Coaching/Mentoring of HR Partners from the various locations        

Language Skills:

• Strong verbal and written communication skills; proficiency in composing reports, correspondence, and letters and in publishing newsletters; ability to develop and facilitate workshops, training and presentations; ability to read and understand Church documents.
• Bilingual in Spanish preferred but not required. 

Computational Skills: Ability to read and manage a budget and contribute to building an office budget. Ability to use external and internal websites and edit as appropriate.

Reasoning Ability: Ability to solve problems and deal with a variety of concrete variables in situations where varying degrees of standardization exist.

Technical Skills:  Proficiency in Microsoft Office and knowledge of California labor and regulations websites.

 

Certificates, Licenses, Registrations:  HR certification is preferred but not required.

Physical Demands:

• Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing,  stretching, twisting. 
• Can operate standard office equipment such as copiers, fax machines, personal computer, telephone, and  alarm system. 
• Can lift 10 lbs. in compliance with safety standards. 
• Level of vision, hearing, speaking required. 

Working Conditions:

• The employee must be physically present in the office during normal office house to complete office tasks.
• The employee may be required to travel to school or parish locations from time to time.

Other Requirements:  The employee must:

• Is mission driven and a creative problem solver.
• Demonstrates a commitment to high professional ethical standards.
• Has organizational skills required to manage many people and projects.
• Able to work evenings and weekends, as may be required from time to time.
• Must have an understanding and acceptance for the mission of the Catholic Church. 
• Must support the teachings and values of the Catholic Church and its mission and act as a Minister of the Faith. 

 

Salary Range: $80,000-$100,000 based on education and experience.

How to Apply: Interested candidates should submit a cover letter and resume to jobs@dsj.org