Advancement Services Manager Temporary Part-Time, Cristo Rey San José Jesuit High School

Cristo Rey San José Jesuit High School seeks a temporary part-time Advancement Services Manager for a six-month assignment from December 2024 through April 2025. This role reports directly to the Vice President of Advancement and Individual Giving Manager and includes an overlapping period for cross-training.

CRSJ VISION

Through a culture of joyful learning, Cristo Rey San José celebrates and develops students’ unique gifts as they encounter God’s love and become leaders who shape society with and for others.

CRSJ MISSION

Cristo Rey San José is a Jesuit, Catholic college-prep high school where students of any faith commit to a rigorous curriculum and professional work experience. Students realize their inherent potential and prepare to complete a post-secondary education that will set them on a path toward a sustainable, fulfilling future. Through the Ignatian charism of cura personalis, students facing barriers to opportunity become leaders filled with passion, purpose, confidence and conscience.

POSITION SUMMARY

The Temporary Advancement Services Manager is responsible for the management and maintenance of the organization’s donor and prospect database, ensuring its accuracy and security. In addition, this role is critical for the analysis to help drive more effective development strategies based on data-informed decision-making. This role will work closely with the Advancement and Finance teams to leverage data to optimize donor engagement and retention strategies. In addition, this role manages a variety of strategic development services functions, including stewardship, donor relations, and clerical duties directly related to development activities.

ESSENTIAL DUTIES

Data Strategy and Management – 35%

• Oversee the management and maintenance of the organization’s donor and prospect database, including data entry, gift processing, and record maintenance.
• Serve as the staff liaison with Finance to track pledges and gift balances and conduct monthly gift reconciliation.
• Generate monthly revenue and donor reports.
• Direct the development of mailing lists, ensuring that they are targeted and effective in reaching the desired audience.
• Utilize data to identify and evaluate potential donors for frontline fundraisers’ portfolios.

Management of Advancement Services – 25%

• Collect and prepare information for meetings with staff and outside parties, such as presentation materials for Board of Directors meetings, Committee meetings, and donor meetings.
• Work with gifts officers to assist with responding to inquiries or concerns of donors.
• Manage the creation and maintenance of online giving forms for fundraising campaigns and third-party fundraising events, ensuring that they are accurate, up-to-date, and user-friendly.
• Provide training and support to staff and any outside consultants on the use of the gift database and related software applications as needed.
• Assist with coaching, managing, developing, and communicating with Corporate Work Study Program’s student intern to ensure the quality of work outputs.
• Manage vendor relationships and stay updated with platforms (QGiv, DonorPerfect, and assist with Constant Contact as needed).

Stewardship, Donor Relations, and Donor Recognition – 35%

• Oversee donor acknowledgements; acknowledge gifts and donations in addition to supporting the development of/sending mass communications.
• Work closely with gift officers to strategize donor outreach, create personalized stewardship, and cultivation plans for major donors, including annual action plans to engage them in the organization’s mission and activities.
• Strategize and execute programs to improve donor retention and growth – for example, planning to cultivate new donors, devise plans to regain/re-engage lapsed donors, etc.
• Collaborate with the Marketing Manager to create stewardship materials and collaterals.
• Connect with donors who need assistance with various ways of giving (ex. Receipt copies or other donation support).
• Implement and update (as needed) gift acknowledgment guidelines and procedures with the Corporate Work Study and Finance teams.

Events Data Management and Support – 10%

• Proactively partner with appropriate department colleagues for event and mailing assistance.
• Support registration activities and maintenance of timelines.
• Work with vendors to support donation platforms for fundraising events.
• Track and analyze donor participation in events and collaborate with frontline fundraisers to ensure donors remain engaged.

Other Functions

• Perform other related duties and special projects as required.

MINIMUM QUALIFICATIONS
Education and Experience: Bachelor’s degree from an accredited college/university preferred, or an equivalent combination of education, training, and experience. Minimum of 2 years of experience in advancement services, particularly in database administration and support.

Technical Skills and Knowledge:

• Proficiency in donor/constituent relations systems (e.g., Raiser’s Edge, Salesforce, DonorPerfect, DonorSearch)
• Strong understanding of fundraising operations and accounting practices
• Knowledge of fundraising principles, techniques, and ethics
• Familiarity with relevant regulations and standards, including IRS guidelines for gift recording

Proficiency in various software applications: including but not limited to Canva, Adobe Photoshop, Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace (Docs, Sheets, Slides).

Additional Requirements

• Successful applicants will embody the mission-commitment, intellectual curiosity, openness to growth, and optimism that are central to the character of our team
• Experience working with or have understanding of communities that are economically under-resourced or first gen students
• Excellent organizational, interpersonal, and communication skills
• Flexibility and willingness to pivot as priorities evolve
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrated ability to work independently, using good judgment, resourcefulness, and initiative
• Skill in developing and maintaining effective working relationships with staff, volunteers, and members of the general public
• Ability to collaborate with staff across departments and manage tasks of non-direct reports
• Commitment to abiding by fundraising code of ethics and confidentiality standards
• Understanding of nonprofit environments
• Availability to work some nights and weekends as needed for fundraising events or deadlines

SALARY , BENEFITS, & COMPENSATION

• The salary expectation for this position is $32-$35/hour, depending on the candidate’s education and level of experience.
• Pay schedule is semi-monthly.
• Work Schedule: Monday through Friday, with potential evening or weekend events.
• Temporary Part-Time (25-30 hours) with reduced hours during winter break
• As a temporary position, this role is not eligible for benefits.

TO APPLY

Send resumé and letter of interest to Christina Dickson, Human Resources Manager at CRSJhr@cristoreysj.org. Accepting applications until the position is filled.

NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY POLICY

Cristo Rey San José is dedicated to both the letter and the spirit of the equal employment opportunity laws. Employment decisions will not be made on the basis of race, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (including pregnancy, childbirth, or related medical conditions), age or sexual orientation, military or veteran status or political affiliation. Employment decisions based on religious preferences and other religious needs may be made in accordance with applicable law. Cristo Rey also prohibits discrimination on the basis of these protected classifications