Parish Bookkeeper (20 hours a week), St. Martin of Tours Parish

POSITION SUMMARY

Provides financial support to the parish by recording the daily financial transactions of the parish’s operations with an objective of producing high-quality financial statements. This role contributes to efficient workflows in the overall payment cycle including vendor management, and the revenue cycle which involves both manual and automated systems.

This position;

• reports to the pastor – or business manager at larger parishes,
• collaborates with the pastor’s advisory bodies and staff; which includes the local finance council and (if applicable) business manager and department heads, and a contingent of volunteers,
• has vendor and customer (parishioner)-facing roles,
•  is guided by the Diocesan central office (Chancery)

The accounting software utilized is Quickbooks.Plus

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

Maintain and Implement General Accounting Processes:

Set up, update and maintain accounting procedures and policies, in accordance with US generally – accepted accounting principles, in compliance with DSJ policy; and in compliance with local, state and federal regulations

Maintain financial security by upholding internal controls

Record the daily financial transactions of the parish’s operations

• Revenue – Oversee and collaborate with staff and volunteers to record and track parish revenue; including Church collections, and possible rental receipts, ensuring timely bank deposits
• Accounts Payable – Input vendor bills and generate weekly check run
• Accounts Receivables (limited reporting)
• Fixed Assets; maintenance of a fixed asset list, and depreciation schedules.
• Fund accounting; including restricted classes, grant, and campaigns
• Grant programs
• Bi-monthly payroll (calculation is not necessary, only entry of time & attendance reporting, and specialized payments)

Monthly accounting close procedures, including bank and credit card reconciliations, and use of journal entries

Prepare tax reporting:

• Form 1099 tax statements to vendors,
• Form 571-L business property statement
• (W-2 tax statements to employees are prepared by Chancery)

Meetings and Reports

• Prepare and distribute monthly financial statements, including cash management reports
• Prepare annual parish budget
• Prepare periodic reports to parish community and Chancery
• Attend local staff meetings, and month-end quarterly Finance Council meetings

Maintain and update Quickbooks software

Assist or lead special projects as assigned

ADDITIONAL DUTIES AND RESPONSIBILITIES MAY INCLUDE:

Parish Database

• Oversee and collaborate with staff to track donations and pledges (including capital campaigns, and annual Diocesan appeals) in specialized eGiving software
• Oversee the preparation and distribution of Annual Contribution Statements
• Provide general maintenance to the eGiving software system, ensuring parishioner records are current

ADDITIONAL TASKS:

• Import and post parish giving report to Parish Soft.
• Get the ACH 3^rdand 18^th Report from Heritage Bank and post to parish soft
• Maintains payee accounts of ( ACH)
• Scan all invoices and process payments
• Handles all filing of invoices
• Coordinates with Men’s Club for their financial information (affiliated organization)
• Prepares stipend for priests
• Prepares and sends out tax letter to parishioners
• Consolidates weekly collection report

QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:

Education and/or Experience: Bachelor’s degree (B.S. or B.A.) in Accounting or Finance preferred. Associates degree (A.A.) acceptable, with 3 – 5 years bookkeeping experience, preferably in a non-profit setting.

Computer Skills: Microsoft Office (Excel, Word, Powerpoint), Workday, eGiving software

Other: Able to work evenings and weekends if required
Organized, with a strong attention to detail
Strong verbal and written communication skills
Self-motivated, ability to work independently
Ability to handle sensitive information, and maintain confidentiality