Oct 18, 2024
Under the general supervision of the School Principal, the Director of Enrollment and Marketing II is responsible for planning, leading, and organizing the development and implementation of a results-oriented marketing and communication plan which leads to increased enrollment through new student recruitment and retention of current students in support of the school’s mission and goals. This position requires frequent interactions in the surrounding community and requires the ability to work non-standard hours, including weekends and evenings, with flexible availability.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
Enrollment: Develop, implement, and manage the new family/student recruitment plan and the family/student retention plan. Duties and responsibilities include, but are not limited to:
- Initiate and develop relationships between prospective families and the school.
- Develop and implement strategic and tactical processes for student recruitment with particular focus on preschool, transitional kindergarten, and kindergarten grade levels.
- Reach and/or exceed all the recruitment goals for prospects, inquiries, acceptances, and new student enrollments.
- Develop and implement a calendar of outreach events and ongoing encounters with prospective families outside of the school campus to raise awareness of the school.
- Engage and support prospective families from inquiry through enrollment.
- Develop and facilitate a compelling campus visit program for prospective parents.
- Facilitate the involvement of current parents and students in the recruitment strategy.
- Coordinate school representation at parish and external community events, including evenings and weekends, as needed.
- Support the planning and implementation of school community-building non-fundraising events.
- Maintain multiple channels of communication including but not limited to email marketing, phone calls, and in-person encounters.
- Support the principal in conducting listening sessions and annual online parent surveys to strengthen the school community experience.
- Schedule and participate in exit interviews with families of graduating and withdrawing students.
- Partner with the principal to facilitate the involvement of all faculty and staff in the recruitment and retention process.
- Track, analyze, and evaluate recruitment and enrollment data to strengthen the recruitment process and ensure metrics in alignment with private school standards for recruitment and retention.
- Report weekly on the progress toward recruitment goals to the principal.
Marketing and Branding: Oversee all marketing efforts to ensure a positive perception of the school in the broader community including, but not limited to:
- Develop and implement a comprehensive marketing plan for the school that includes, but is not limited to:
- An internal marketing strategy to reinforce the school’s core brand messages within the school community.
- An external marketing effort, including promotional materials, advertising, and presence in the community that will generate increased awareness of the school within all its target audiences.
- An effective word-of mouth strategy that will create positive internal and external buzz for the school.
- Develop and implement a comprehensive branding effort to present a clear, consistent, effective, and positive school image.
- Utilize web-based marketing strategies to increase the school’s online presence, including the effective use of social media, that includes but is not limited to:
- Publishing engaging, powerful photos, stories, and videos of students, families and faculty.
- Posting outward-facing content at least five (5) times each week on the key social media channels, Facebook, and Instagram.
- Posting inward-facing content at least weekly on the school’s internal communication channel.
- Refreshing and updating the school’s website and Niche account monthly.
- Ensuring new positive reviews are added to digital profiles on Niche, Yelp, Google, GreatSchools, and other online sites. Reviewing posts and responding as needed to negative reviews.
- Build a network of relationships with external organizations.
General: Contribute to a positive school and diocesan environment by:
- Collaborating with classroom teachers and school leaders to highlight school programs.
- Communicating professionally and effectively.
- Attending school events and engaging in diocesan professional development.
- Meeting with the school principal on a regular basis.
- Partnering with parent groups, as needed.
Other Duties & Responsibilities:
- Act as a role model of professionalism in a Catholic environment.
- Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
- Ensure the health, safety, and welfare of all students.
- Adhere to all policies and procedures as outlined in the school and diocesan handbooks.
- Work as part of a team
- Attend faculty, administrative, and all other meetings as requested.
Vision, Strategy and Leadership:
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
Collaboration and Communication:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
REQUIRED SKILLS/ABILITIES:
- Capacity to initiate and nurture relationships with prospective school families and between current school families.
- Understanding of marketing principles.
- Understanding of and experience with a variety of social media platforms and how each can support the school’s mission and marketing efforts.
- Understanding of and ability to use graphic design platforms.
- Ability to gather and analyze data to set direction.
- Ability to project manage, organize, delegate, and prioritize with high-energy as a self-starter in an atmosphere in which time sensitive deadlines and interruptions are the norm.
- Ability to create long range plans and manage the daily details of implementation.
- Ability to work non-standard hours, including weekends and evenings, with flexible availability.
- Ability to work independently and with a sense of immediacy.
- Ability to lead a team.
- Outstanding interpersonal skills with a strong customer service focus (internal and external).
- Ethical and discreet team player.
THIS POSITION SUPERVISES (OTHERS): Event volunteers including, but not limited to, parents, staff, and vendors.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and Experience:
- Bachelor’s degree, required.
- Bachelor’s degree in business or marketing, preferred.
- Five years of recruiting, marketing, or communications experience, preferred.
- Experience in Catholic education, preferred.
Leadership Skills:
Language Skills:
- Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
- English required
- Bilingual (English/Spanish or English/Vietnamese) preferred
Technical Skills:
- Proficient in Word, Excel, PowerPoint, and Google applications.
- Experienced with email marketing systems such as MailChimp or Constant Contact.
- Skilled in cell phone photography, videography, and editing.
- Proficient with Facebook and Instagram.
- Experience with website strategy, management, and maintenance.
Physical Demands:
- Ability to perform tasks involving sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting
- Capability to operate standard office equipment such as copiers, personal computer, smart cell phone, and alarm system
- Can lift 25 lbs. in compliance with safety standards
- Level of vision, hearing, speaking required
Other Requirements:
- Able to work evenings and weekends
- Must have an understanding and acceptance for the mission of the Catholic Church.
- Must support the teachings and values of the Catholic Church and its mission and act as a Minister of the Faith
Salary Range: $82,288.71 – $95,259.12 per year based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at lara.deguzman@dsj.org
Sep 25, 2024
POSITION SUMMARY: Under the general supervision of the School Principal, the Director of Enrollment and Marketing II is responsible for planning, leading, and organizing the development and implementation of a results-oriented marketing and communication plan which leads to increased enrollment through new student recruitment and retention of current students in support of the school’s mission and goals. This position requires frequent interactions in the surrounding community and requires the ability to work non-standard hours, including weekends and evenings, with flexible availability.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
Enrollment: Develop, implement, and manage the new family/student recruitment plan and the family/student retention plan. Duties and responsibilities include, but are not limited to:
- Initiate and develop relationships between prospective families and the school.
- Develop and implement strategic and tactical processes for student recruitment with particular focus on preschool, transitional kindergarten, and kindergarten grade levels.
- Reach and/or exceed all the recruitment goals for prospects, inquiries, acceptances, and new student enrollments.
- Develop and implement a calendar of outreach events and ongoing encounters with prospective families outside of the school campus to raise awareness of the school.
- Engage and support prospective families from inquiry through enrollment.
- Develop and facilitate a compelling campus visit program for prospective parents.
- Facilitate the involvement of current parents and students in the recruitment strategy.
- Coordinate school representation at parish and external community events, including evenings and weekends, as needed.
- Support the planning and implementation of school community-building non-fundraising events.
- Maintain multiple channels of communication including but not limited to email marketing, phone calls, and in-person encounters.
- Support the principal in conducting listening sessions and annual online parent surveys to strengthen the school community experience.
- Schedule and participate in exit interviews with families of graduating and withdrawing students.
- Partner with the principal to facilitate the involvement of all faculty and staff in the recruitment and retention process.
- Track, analyze, and evaluate recruitment and enrollment data to strengthen the recruitment process and ensure metrics in alignment with private school standards for recruitment and retention.
- Report weekly on the progress toward recruitment goals to the principal
Marketing and Branding: Oversee all marketing efforts to ensure a positive perception of the school in the broader community including, but not limited to:
- Develop and implement a comprehensive marketing plan for the school that includes, but is not limited to:
- An internal marketing strategy to reinforce the school’s core brand messages within the school community.
- An external marketing effort, including promotional materials, advertising, and presence in the community that will generate increased awareness of the school within all its target audiences.
- An effective word-of mouth strategy that will create positive internal and external buzz for the school.
- Develop and implement a comprehensive branding effort to present a clear, consistent, effective, and positive school image.
- Utilize web-based marketing strategies to increase the school’s online presence, including the effective use of social media, that includes but is not limited to:
- Publishing engaging, powerful photos, stories, and videos of students, families and faculty.
- Posting outward-facing content at least five (5) times each week on the key social media channels, Facebook, and Instagram.
- Posting inward-facing content at least weekly on the school’s internal communication channel.
- Refreshing and updating the school’s website and Niche account monthly.
- Ensuring new positive reviews are added to digital profiles on Niche, Yelp, Google, GreatSchools, and other online sites. Reviewing posts and responding as needed to negative reviews.
- Build a network of relationships with external organizations.
General: Contribute to a positive school and diocesan environment by:
- Collaborating with classroom teachers and school leaders to highlight school programs.
- Communicating professionally and effectively.
- Attending school events and engaging in diocesan professional development.
- Meeting with the school principal on a regular basis.
- Partnering with parent groups, as needed.
Other Duties & Responsibilities:
- Act as a role model of professionalism in a Catholic environment.
- Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
- Ensure the health, safety, and welfare of all students.
- Adhere to all policies and procedures as outlined in the school and diocesan handbooks.
- Work as part of a team
- Attend faculty, administrative, and all other meetings as requested.
Vision, Strategy and Leadership:
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
Finances and Operations: N/A
Collaboration and Communication:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
REQUIRED SKILLS/ABILITIES:
- Capacity to initiate and nurture relationships with prospective school families and between current school families.
- Understanding of marketing principles.
- Understanding of and experience with a variety of social media platforms and how each can support the school’s mission and marketing efforts.
- Understanding of and ability to use graphic design platforms.
- Ability to gather and analyze data to set direction.
- Ability to project manage, organize, delegate, and prioritize with high-energy as a self-starter in an atmosphere in which time sensitive deadlines and interruptions are the norm.
- Ability to create long range plans and manage the daily details of implementation.
- Ability to work non-standard hours, including weekends and evenings, with flexible availability.
- Ability to work independently and with a sense of immediacy.
- Ability to lead a team.
- Outstanding interpersonal skills with a strong customer service focus (internal and external).
- Ethical and discreet team player.
THIS POSITION SUPERVISES: N/A
THIS POSITION SUPERVISES (OTHERS): Event volunteers including, but not limited to, parents, staff, and vendors.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and Experience:
- Bachelor’s degree, required.
- Bachelor’s degree in business or marketing, preferred.
- Five years of recruiting, marketing, or communications experience, preferred.
- Experience in Catholic education, preferred.
Leadership Skills:
Language Skills:
- Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
- English required
- Bilingual (English/Spanish or English/Vietnamese) preferred
Technical Skills:
- Proficient in Word, Excel, PowerPoint, and Google applications.
- Experienced with email marketing systems such as MailChimp or Constant Contact.
- Skilled in cell phone photography, videography, and editing.
- Proficient with Facebook and Instagram.
- Experience with website strategy, management, and maintenance.
Physical Demands:
- Ability to perform tasks involving sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting
- Capability to operate standard office equipment such as copiers, personal computer, smart cell phone, and alarm system
- Can lift 25 lbs. in compliance with safety standards
- Level of vision, hearing, speaking required
Other Requirements:
- Able to work evenings and weekends
- Must have an understanding and acceptance for the mission of the Catholic Church.
- Must support the teachings and values of the Catholic Church and its mission and act as a Minister of the Faith.
Salary Range: $82,288.71 – $95,259.12 per year based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at nicole.sabbatini@dsj.org
Sep 25, 2024
POSITION SUMMARY: Under the general supervision of the School Principal, the Director of Enrollment and Marketing II is responsible for planning, leading, and organizing the development and implementation of a results-oriented marketing and communication plan which leads to increased enrollment through new student recruitment and retention of current students in support of the school’s mission and goals. This position requires frequent interactions in the surrounding community and requires the ability to work non-standard hours, including weekends and evenings, with flexible availability.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
Enrollment: Develop, implement, and manage the new family/student recruitment plan and the family/student retention plan. Duties and responsibilities include, but are not limited to:
- Initiate and develop relationships between prospective families and the school.
- Develop and implement strategic and tactical processes for student recruitment with particular focus on preschool, transitional kindergarten, and kindergarten grade levels.
- Reach and/or exceed all the recruitment goals for prospects, inquiries, acceptances, and new student enrollments.
- Develop and implement a calendar of outreach events and ongoing encounters with prospective families outside of the school campus to raise awareness of the school.
- Engage and support prospective families from inquiry through enrollment.
- Develop and facilitate a compelling campus visit program for prospective parents.
- Facilitate the involvement of current parents and students in the recruitment strategy.
- Coordinate school representation at parish and external community events, including evenings and weekends, as needed.
- Support the planning and implementation of school community-building non-fundraising events.
- Maintain multiple channels of communication including but not limited to email marketing, phone calls, and in-person encounters.
- Support the principal in conducting listening sessions and annual online parent surveys to strengthen the school community experience.
- Schedule and participate in exit interviews with families of graduating and withdrawing students.
- Partner with the principal to facilitate the involvement of all faculty and staff in the recruitment and retention process.
- Track, analyze, and evaluate recruitment and enrollment data to strengthen the recruitment process and ensure metrics in alignment with private school standards for recruitment and retention.
- Report weekly on the progress toward recruitment goals to the principal
Marketing and Branding: Oversee all marketing efforts to ensure a positive perception of the school in the broader community including, but not limited to:
- Develop and implement a comprehensive marketing plan for the school that includes, but is not limited to:
- An internal marketing strategy to reinforce the school’s core brand messages within the school community.
- An external marketing effort, including promotional materials, advertising, and presence in the community that will generate increased awareness of the school within all its target audiences.
- An effective word-of mouth strategy that will create positive internal and external buzz for the school.
- Develop and implement a comprehensive branding effort to present a clear, consistent, effective, and positive school image.
- Utilize web-based marketing strategies to increase the school’s online presence, including the effective use of social media, that includes but is not limited to:
- Publishing engaging, powerful photos, stories, and videos of students, families and faculty.
- Posting outward-facing content at least five (5) times each week on the key social media channels, Facebook, and Instagram.
- Posting inward-facing content at least weekly on the school’s internal communication channel.
- Refreshing and updating the school’s website and Niche account monthly.
- Ensuring new positive reviews are added to digital profiles on Niche, Yelp, Google, GreatSchools, and other online sites. Reviewing posts and responding as needed to negative reviews.
- Build a network of relationships with external organizations.
General: Contribute to a positive school and diocesan environment by:
- Collaborating with classroom teachers and school leaders to highlight school programs.
- Communicating professionally and effectively.
- Attending school events and engaging in diocesan professional development.
- Meeting with the school principal on a regular basis.
- Partnering with parent groups, as needed.
Other Duties & Responsibilities:
- Act as a role model of professionalism in a Catholic environment.
- Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
- Ensure the health, safety, and welfare of all students.
- Adhere to all policies and procedures as outlined in the school and diocesan handbooks.
- Work as part of a team
- Attend faculty, administrative, and all other meetings as requested.
Vision, Strategy and Leadership:
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
Finances and Operations: N/A
Collaboration and Communication:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
REQUIRED SKILLS/ABILITIES:
- Capacity to initiate and nurture relationships with prospective school families and between current school families.
- Understanding of marketing principles.
- Understanding of and experience with a variety of social media platforms and how each can support the school’s mission and marketing efforts.
- Understanding of and ability to use graphic design platforms.
- Ability to gather and analyze data to set direction.
- Ability to project manage, organize, delegate, and prioritize with high-energy as a self-starter in an atmosphere in which time sensitive deadlines and interruptions are the norm.
- Ability to create long range plans and manage the daily details of implementation.
- Ability to work non-standard hours, including weekends and evenings, with flexible availability.
- Ability to work independently and with a sense of immediacy.
- Ability to lead a team.
- Outstanding interpersonal skills with a strong customer service focus (internal and external).
- Ethical and discreet team player.
THIS POSITION SUPERVISES: N/A
THIS POSITION SUPERVISES (OTHERS): Event volunteers including, but not limited to, parents, staff, and vendors.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and Experience:
- Bachelor’s degree, required.
- Bachelor’s degree in business or marketing, preferred.
- Five years of recruiting, marketing, or communications experience, preferred.
- Experience in Catholic education, preferred.
Leadership Skills:
Language Skills:
- Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
- English required
- Bilingual (English/Spanish) required
Technical Skills:
- Proficient in Word, Excel, PowerPoint, and Google applications.
- Experienced with email marketing systems such as MailChimp or Constant Contact.
- Skilled in cell phone photography, videography, and editing.
- Proficient with Facebook and Instagram.
- Experience with website strategy, management, and maintenance.
Physical Demands:
- Ability to perform tasks involving sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting
- Capability to operate standard office equipment such as copiers, personal computer, smart cell phone, and alarm system
- Can lift 25 lbs. in compliance with safety standards
- Level of vision, hearing, speaking required
Other Requirements:
- Able to work evenings and weekends
- Must have an understanding and acceptance for the mission of the Catholic Church.
- Must support the teachings and values of the Catholic Church and its mission and act as a Minister of the Faith.
Salary Range: $82,288.71 – $95,259.12 per year based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at maira.gutierrez@dsj.org
Sep 23, 2024
POSITION SUMMARY
Provides financial support to the parish by recording the daily financial transactions of the parish’s operations with an objective ofproducing high-quality financial statements. This role contributes to efficient workflows in the overall payment cycle including vendor management, and the revenue cycle which involves both manual and automated systems.
The Parish seeks an individual that will approach this job also as a response to a vocation to serve the Youth in the Parish. Someone that will bring energy and commitment to serve the community from their job.
This position.
- reports to the pastor.
- collaborates with the pastor’s advisory bodies and staff; which includes the local finance council and (if applicable) business manager and department heads, and a contingent of volunteers,
- is guided by the Diocesan central office (Chancery) The accounting software utilized is Quickbooks.Plus
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:
Maintain and Implement General Accounting Processes:
Set up, update and maintain accounting procedures and policies, in accordance with US generally – accepted accountingprinciples, in compliance with DSJ policy; and in compliance with local, state and federal regulations
Maintain financial security by upholding internal controls
Record the daily financial transactions of the parish’s operations
- Revenue – Oversee and collaborate with staff and volunteers to record and track parish revenue; includingChurch collections, and other possible income.
- Accounts Payable – Input vendor bills and generate weekly check
- Accounts Receivables (limited reporting)
- Fixed Assets; maintenance of a fixed asset list, and depreciation
- Fund accounting; including restricted classes, grant, and campaigns
- Grant programs
- Bi-monthly payroll
- Contributes processing bank deposits.
Monthly accounting close procedures, including bank and credit card reconciliations, and use of journal entries
Prepare tax reporting:
- – Form 1099 tax statements to vendors,
- – Form 571-L business property statement
- – (W-2 tax statements to employees are prepared by Chancery)
Meetings and Reports
- Prepare and distribute monthly financial statements, including cash management reports
- Prepare annual parish budget
- Prepare periodic reports to parish community and Chancery
- Attend local staff meetings, and Finance Council meetings
Maintain and update QuickBooks software
ADDITIONAL DUTIES AND RESPONSIBILITIES MAY INCLUDE:
Parish Database
- Oversee and collaborate with staff to track donations and pledges (including capital campaigns, and annual Diocesan appeals) in specialized eGiving software
- Oversee the preparation and distribution of Annual Contribution Statements
- Provide general maintenance to the eGiving software system, ensuring parishioner records are current
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
Education and/or Experience: Bachelor’s degree (B.S. or B.A.) in Accounting or Finance preferred. Associates degree (A.A.) acceptable, with 3 – 5 years bookkeeping experience, preferably in a non-profit setting.
Computer Skills: QuickBooks,Microsoft Office (Excel, Word, Powerpoint), Workday, eGiving software.
Other: Able to work evenings if required (1/month, Finance Board Meeting), Organized, with a strong attention to detail, Strong verbal and written communication skills Self-motivated, ability to work independently, Ability to handle sensitive information, and maintain confidentiality
Candidate must support the teachings and values of the Catholic Church and its mission
Salary Range: $21.31 – $30.91 per hour based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at estanislao.mikalonis@dsj.org
Sep 17, 2024
The Administrative Assistant II is responsible for providing administrative support for the daily operations of the parish. Administrative Assistant II is also the first point of contact at the parish office, and therefore, must be hospitable, welcoming, professional and customer service oriented. The Administrative Assistant II position employee requires the ability to work collaboratively and cross-functionally with all departments in the parish as well as within the Chancery. This person must be able to independently solve problems, have project management skills and possess a positive proactive attitude.
This position is 30 hours a week, during normal business hours.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
- Provide a welcoming presence in the Parish Office, greeting and assisting visitors and parishioners in person and/or by phone.
- Assist with Mass Intentions, Baptismal Registrations, Faith Formation Registrations, Wedding Registrations and Funeral Services.
- Support Parish Communications Administrative Assistant with scheduling events on the parish events calendar as requested.
- Responsible for parish Community Center Rentals, including but not limited to working with the interested party(ies) reserving the facility space (free conflicts with parish events), contractual obligations (fees, insurance, security), and other associated obligations.
- Accept calls for Holy Family’s St. Vincent de Paul team and route them appropriately.
- Process payments received in the parish front office and allocating the monies to the correct account, using provided chart of accounts.
- Order and maintain supplies and inventory for parish office.
- Maintain and keep current parish volunteers’ compliance records
- Assist with duties assigned by the Business Manager.
- Additional tasks as assigned.
OTHER RESPONSIBILITIES:
- Respond to emails and phone messages in a timely manner.
- Support parish life groups with their events as needed.
- Office liaison supporting Weekend Hospitality groups with agreed upon parish provided items, and communication as needed.
- Prepare, distribute, collect and record all Offertory Collection Bags as mandated by Diocese of
- San José Finance Department
- Respond to incoming hospital calls and route to clergy in a timely manner
- Interface with Holy Family School providing them assistance and guidance when using the facilities.
- Take meeting minutes for our monthly staff meetings and distribute the minutes in a timely manner to staff.
- Download online donations (WeShare) into our parish’s database (ParishSoft), in a timely manner.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit for extended periods of time and use hands in repetitive motion. Must be able to frequently lift and/or move up to 30 pounds.
OTHER REQUIREMENTS:
- Knowledge of the Catholic Church structure, culture and its mission.
- Able to work cooperatively and collaboratively with other members of the parish staff and Chancery.
- Able to multi-task and provide good customer service.
- Must be reliable, on time and responsible.
- Overtime (if applicable) may be required occasionally.
- Must be able to maintain confidentiality.
THIS POSITION COLLABORATES WITH:
- Collaborates with Clergy, Liturgy, Faith Formation and Front Office departments, as well as Diocesan Personnel
Education and/or Experience:
- Undergraduate Degree
- Experience in Catholic ministry, either as a volunteer or paid professional.
- Excellent organizational, interpersonal, and communication skills; collaborative leadership qualities.
- Must have the ability to identify, invite, train and develop leaders and volunteers.
Computer Skills:
- Knowledge of Microsoft Office, Excel, Outlook.
- Able to troubleshoot and solve office equipment malfunctions.
Salary Range: $20,00 – $25,00 per hour based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at Rebecca.mitz@dsj.org
