Nov 3, 2023
POSITION SUMMARY: Under the direct supervision of the Principal and/or Extended Care Manager, the Extended
Care Assistant will assist in providing an appropriately safe, caring and enriching environment for children in TK/K
through 8th grade who are participating in the after-school care program. The Extended Care Assistant
will assist in supervising children, preparing activities, addressing the needs of students, and creating an atmosphere
where students are active and engaged.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
- Assist in implementing the Extended Care program as directed by the Principal and/or Extended Care Manager.
- Ensure a safe and healthy environment based on the safety and behavioral standards of the school.
- Assist in communicating effectively with students, parents, and other professionals, as may be required.
- Comply with security procedures, including attendance, headcount, pick-up, and emergency procedures to ensure the children’s safety.
- Assist in preparing program materials, as needed.
- Maintain current and accurate records according to program policy.
- Collaborate with peers to enhance the work environment and support program effectiveness.
- Assist in the cleaning and straightening of the room and equipment before, during, and after the program each day.
- Maintain confidentiality over student and institutional information.
REQUIRED SKILLS/ABILITIES:
- Excellent organizational and human relations skills.
- Self-motivated and reliable.
- Able to establish and maintain positive, effective working relationships with principal, parents, staff, and the general public.
- Able to manage moderate levels of stress.
- Outstanding interpersonal skills with a strong customer service focus (internal and external).
- Ethical and discreet team player.
Other Duties & Responsibilities:
- Act as a role model of professionalism in a Catholic environment.
- Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
- Ensure the health, safety, and welfare of all students.
- Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
- Work as part of a team.
- Attend faculty, administrative, and all other meetings as needed.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, ability, or physical demands required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of
the position.
Education and/or Experience:
- High school diploma.
- Course credit in child development, preferred.
- Previous experience supervising children.
- Sufficient training to perform tasks assigned by the Principal and/or Extended Care Manager.
Language Skills:
- Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
- English, required.
- Bilingual (English/Spanish or English/Vietnamese) preferred.
Technical Skills:
- First Aid and CPR certified.
- Proficient at word processing, presentation, and electronic mail applications.
- Experience with school information systems (SIS).
- Working knowledge of Workday, or willingness to learn.
- Proficient with Word, Excel, PowerPoint, and Google applications.
Physical Demands:
- Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
- Can lift 10 lbs. in compliance with safety standards.
- Must be able to stand for long periods of time.
- Handles exposure to climate change and temperature.
- Can operate standard office equipment such as copiers, fax machines, personal computer, telephone, and alarm system.
- Level of vision, hearing, speaking required
Other Requirements:
- Required to work before and/or after school schedule.
- Must have an understanding and acceptance for the mission of the Catholic Church.
- Must support the teachings and values of the Catholic Church and its mission.
How to Apply: Interested candidates should submit a resume to jacque.wright@rescatholicschool.org
Salary Range: $22.11 per – 25.60 per hour, based on education and experience.
Nov 3, 2023
POSITION SUMMARY: Under the direct supervision of the Principal and/or Extended Care Manager, the Extended
Care Assistant will assist in providing an appropriately safe, caring and enriching environment for children in TK/K
through 8th grade who are participating in the after-school care program. The Extended Care Assistant
will assist in supervising children, preparing activities, addressing the needs of students, and creating an atmosphere
where students are active and engaged.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
- Assist in implementing the Extended Care program as directed by the Principal and/or Extended Care Manager.
- Ensure a safe and healthy environment based on the safety and behavioral standards of the school.
- Assist in communicating effectively with students, parents, and other professionals, as may be required.
- Comply with security procedures, including attendance, headcount, pick-up, and emergency procedures to ensure the children’s safety.
- Assist in preparing program materials, as needed.
- Maintain current and accurate records according to program policy.
- Collaborate with peers to enhance the work environment and support program effectiveness.
- Assist in the cleaning and straightening of the room and equipment before, during, and after the program each day.
- Maintain confidentiality over student and institutional information.
REQUIRED SKILLS/ABILITIES:
- Excellent organizational and human relations skills.
- Self-motivated and reliable.
- Able to establish and maintain positive, effective working relationships with principal, parents, staff, and the general public.
- Able to manage moderate levels of stress.
- Outstanding interpersonal skills with a strong customer service focus (internal and external).
- Ethical and discreet team player.
Other Duties & Responsibilities:
- Act as a role model of professionalism in a Catholic environment.
- Support the philosophy, policies, and goals of the school, as well as the decisions made by the Principal and Administrators.
- Ensure the health, safety, and welfare of all students.
- Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
- Work as part of a team.
- Attend faculty, administrative, and all other meetings as needed.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, ability, or physical demands required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of
the position.
Education and/or Experience:
- High school diploma.
- Course credit in child development, preferred.
- Previous experience supervising children.
- Sufficient training to perform tasks assigned by the Principal and/or Extended Care Manager.
Language Skills:
- Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
- English, required.
- Bilingual (English/Spanish or English/Vietnamese) preferred.
Technical Skills:
- First Aid and CPR certified.
- Proficient at word processing, presentation, and electronic mail applications.
- Experience with school information systems (SIS).
- Working knowledge of Workday, or willingness to learn.
- Proficient with Word, Excel, PowerPoint, and Google applications.
Physical Demands:
- Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
- Can lift 10 lbs. in compliance with safety standards.
- Must be able to stand for long periods of time.
- Handles exposure to climate change and temperature.
- Can operate standard office equipment such as copiers, fax machines, personal computer, telephone, and alarm system.
- Level of vision, hearing, speaking required
Other Requirements:
- Required to work before and/or after school schedule.
- Must have an understanding and acceptance for the mission of the Catholic Church.
- Must support the teachings and values of the Catholic Church and its mission.
How to Apply: Interested candidates should submit a resume to jacque.wright@rescatholicschool.org
Salary Range: $22.11 per – 25.60 per hour, based on education and experience.
Oct 19, 2023
- Responsible, for developing and implementing a faith formation strategy for passing on the faith.
- Responsible for designing dynamic, engaging and inspiring lifelong faith formation for all age groups, including (English and Spanish): the elderly, adults, young adults, teens and children, utilizing the whole parish as a resource and opportunity, as well as, the use of digital, web including virtual technologies. It centers on adult faith formation and focuses on family faith formation.
- Requires a good understanding of Scripture, theology, catechesis, program development and coordination and professional relationships.
- Requires the ability to build and manage teams, and recruitment of volunteers.
- Requires ability to provide ongoing training and support of catechists.
- Actively participate in parish staff meetings.
RESPONSIBLE FOR THE FOLLOWING:
- Catechesis of the Good Shepherd (Training Available if needed)
- Prepare program schedule (See attached)
- Meet with CGS Catechists biweekly on Thursday’s.
- Bridge Communication between school CGS Volunteers and parish volunteers
regarding Atrium maintenance
- Supply materials for Atrium upkeep
- Sacrament Preparation First Reconciliation & Communion
- Program Development
- Prepare program outline – aligned with the parish mission & theme (currently done through December, see attached)
- Advent, Lenten & Sponsor and Candidate Retreat Planning for families
- Catechist/Volunteer Support
- Meet and plan two weeks’ worth of session agendas with first year catechists (zoom)
- Maintain spiritual growth with catechists through book sharing and discussions (small group, current book is “Vivir la Misa” “Living the Mass” by Loyola Press) Discussion guides attached.
- Family Engagement & Support
- Parent Orientations
- Requirement check (Mass attendance & ALPHA/GYFT Sessions)
iii. Year-round support to families with questions
- School Support/Collaboration
- Provide materials.
- Provide program requirements.
iii. Support second grade teacher with materials and questions that may arise.
- Liturgical celebrations
- Organize candidate celebration dates.
- Supervise required sponsor and candidate documentation.
iii. Collaborate with parish office for Record keeping.
- 3. Highschool Confirmation Program
- Program Development
- Work in union with the youth minister in the development of the first-year programming
- Meet with youth team and Confirmation catechists in planning and implementation of sessions.
iii. Provide catechist support and guidance with confirmation materials (Chosen for Second year)
- Assist with Community Service hours.
- Plan first year confirmation retreat & second year weekend retreat
- Maintain communication with parents.
- Liturgical Celebrations
- Reserve Celebration dates with Diocese
- Prepare candidates and families for celebration.
iii. Supervise documentation of candidates and sponsors.
- Collaborate with parish office for required record keeping.
- Order of Initiation for Adults
- Coordinate session calendar in union with team catechists
- Interview candidates when enrolling
- Supervise documentation, i.e. birth certificates, sacrament certificates Sponsor verification.
- Coordinate liturgical Rites during Sunday liturgies.
- Follow-up on special cases.
- Special case Sacrament preparation
- Customize sacrament preparation sessions via zoom for
- Individuals who need sacrament preparation and are in process to marriage.
- Special needs children (on the spectrum)
- Assess, develop and evaluate strategic catechetical goals and objectives relating to faith formation in English and Spanish.
- Develop English and Spanish catechetical curriculums.
- Select processes and materials for lifelong faith formation.
- Coordinate sacramental preparation for all age groups, parent and family including Baptism, First Communion and Confirmation.
- Leading a volunteer core team in planning and coordinating the programs and services.
- Facilitating the planning of, implementing, and evaluating long and short-range program goals.
- Assuring that legal and moral responsibilities are provided within the context of parish and diocesan programs.
- Prepare and monitor budget in connection with Parish Administrator, supervise records and other administrative tasks
ALSO RESPONSIBLE FOR THE FOLLOWING:
- Supervising RCIA/RCIC
- Facilitating the planning of, implementing, and evaluating long and short-range program goals.
- Leading a volunteer core team in planning and coordinating the programs and services.
- Facilitating the training and support of leaders.
- Establishing a collaborative relationship with other members of the pastoral staff.
- Assuring that legal and moral responsibilities are provided within the context of the parish program.
- Additional assignments/requests as determined by Pastor.
CONFIRMATION FAITH FORMATION AND YOUTH MINISTRY SPECIFIC RESPONSIBILITIES:
- Administer Confirmation Program.
- Administer Youth Ministry Program as a year-round program.
- Facilitating the development of community among young people, their families, their parish, and the local community.
- Providing opportunities in the form of workshops, retreats, formal and informal training etc. for the spiritual formation of youth.
- Developing and implementing evangelization and outreach youth programs.
- Promoting active youth worship including participative and inclusive liturgy and prayer opportunities.
- Facilitating the training and formation of youth as leaders through recruiting, training, evaluating and encouraging vocations.
- Developing job descriptions and recruitment process for youth leadership.
- Developing and implementing catechetical programs for youth.
- Providing opportunities for service.
- Interpreting the needs of youth to the pastoral team and community.
- Supporting families in their role of promoting healthy adolescent development and faith growth.
- Recruit, train, and evaluate core team of youth leaders for both Youth Ministry and the Confirmation Program.
- Conduct regular leadership meetings Confirmation and Youth Ministry Team s needed.
- Conduct monthly meetings for the Confirmation Program as needed for planning and training.
- Coordinate with other parishes for best practices in youth ministry.
- Coordinate with other parishes as appropriate and timely for retreats, and other youth events.
- Confirmation retreats (overnight, 2 day)
- Attend local youth ministry cluster meetings regularly.
- Maintain accurate and timely data recording, including calling records, permission slips, enrollment information.
QUALIFICATIONS:
- Preferred master’s degree in catechetics or Collee Degree, religious education, theology, pastoral ministry or equivalent.
- Required Current Master Catechist Certification or Completion of the Institute for Leadership in Ministry
- Required Three to five years’ experience as a Catechetical Director or Coordinator.
- Required Proficiency in reading, writing and conversing in English and Spanish.
To Apply: Send resume to luis.estrada@dsj.org
Salary Range: $23.50 – $30.00 per hour based on experience and education.
Oct 16, 2023
Actively seeking a highly talented, experienced, and motivated Administrative Assistant for immediate employment to support the COO and Pastoral Planning & Implementation offices at the Diocese of San Jose.
We are seeking a collaborative, detailed-oriented self-starter to join our mission-driven team as a Administrative Assistant. The Assistant will provide high-level administrative support to the COO and the Planning & Implementation Director (PPID), including serving as a key point of contact for internal and external stakeholders. The ideal individual will be proactive and anticipatory in their approach, possess excellent judgment in a variety of situations, demonstrate superior written and verbal communication skills, assist in planning critical events, have a high attention to detail, exemplify an energetic, poised, and positive demeanor, and demonstrate the ability to balance multiple priorities and projects.
The position models a commitment to stewardship as a way of life in the interest of offering compassionate, collaborative, and professional service to all. The incumbent reports to the COO and PPID.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
The Administrative Assistant will perform the following and other duties as assigned:
- Perform all administrative duties to support the COO & PP&ID, enabling them to be highly effective in executing their roles.
- Provide support in the planning and effective management of these offices by assisting in projects, creating spreadsheets, tracking progress, key deadlines and deliverables.
- Meticulous management of records for both offices.
- Manage the calendars of the COO/PP&D (schedule calls, plan meetings, etc.).
- Plan, coordinate, and ensure that schedules are thoughtfully and effectively constructed with an eye to supporting expressed priorities.
- Work closely with the COO/PP&ID to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.
- Prepare them for meetings by providing preparatory information. Research, prioritize, and manage responses to incoming correspondence and requests.
- Provide a bridge for smooth communication between both offices and internal teams; demonstrating leadership to maintain credibility, trust, and support with staff.
- Frequently compose, proofread, and finalize complex correspondence, documents, meeting minutes, reports, and board meeting materials, using experience and judgment.
- Manage multifaceted program logistics and calendars for meetings and conferences, including arranging meetings, events and catering and setting up and breaking down meeting rooms for the offices.
- Answer incoming calls and respond appropriately.
- Other duties and special projects, as needed.
REQUIRED SKILLS/ABILITIES:
- Good verbal and written communication skills.
- Effective interpersonal and customer service skills.
- Has attention to detail.
- Good time management skills and ability to meet deadlines.
- Ability to multi-task
- Ability to exercise discretion and
- Good analytical and problem-solving abilities
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
- Bachelor’s degree
- 5+ years of experience in an executive-level support role with demonstrated track record of success, project management experience preferred.
- Interest, comfort, and strength working in a mission driven faith-based organization and environment.
- Excellent analytical and problem-solving skills with the ability and desire to help create a thought-leading organization
- Familiarity with financial documents and previous general exposure to the operational activities of an organization (IT, HR, Finance)
- Ability to represent the Diocese professionally; maintaining confidentiality and handling sensitive matters with discretion and diplomacy
- Excellent interpersonal skills and the ability to build relationships with stakeholders, including priests, principals, staff and others
- Self-starter; highly motivated and resourceful team-player able to manage multiple projects and conflicting priorities under deadline in a fast-paced environment
- Strong judgment; able to think and work independently, multi-task, prioritize, and follow through to effectively manage work flow
- Strong organizational skills with attention to detail, accuracy, protocol, and a commitment to high quality work
- High fluency with Microsoft Office software and proficiency using excel, PowerPoint, outlook, Teams/Zoom, SurveyMonkey, etc.
- Forward-looking thinker who actively seeks opportunities and proposes solutions.
- Passion for the Church’s mission
- Flexibility and sense of humor
Physical Demands:
- While performing the duties of this job, the employee is regularly required to sit for extended periods of time, use hands in repetitive motion tasks, handle objects and talk or hear.
- The employee is occasionally required to stand, walk, stoop, and reach with hands and arms.
- The employee must frequently lift and/or move up to 10 pounds and be able to retrieve and replace files in filing cabinets.
Other Requirements:
- Ability to work in a multi-cultural work environment.
- Able to work evenings and weekends, which may be required occasionally.
- Able to work cooperatively and collaboratively with other members of the staff as well as with staff members outside the department.
- Able to multi-task and provide good customer service.
- Must support the teachings and values of the Catholic Church and its mission.
SALARY RANGE: $64,480- $72,006 yearly based on experience and education.
To Apply: Send your Resume and cover letter to: rosio.gonzalez@dsj.org
