Feb 6, 2023
Facility/Maintenance Manager is responsible for the effective, efficient, and safe maintenance, renovation and upkeep of parish buildings and grounds. Main duties include supervising the preventative, routine and emergency maintenance and upkeep of the buildings and property for the church. Primary systems include HVAC, plumbing, electrical, security, fire safety, energy management, irrigation, and grounds.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
(Other duties may be assigned)
- Assist the pastor in the implementation of the parish maintenance and facilities, security, safety, cleanliness policies, systems, and procedures.
- Collaborates with the pastor in developing a comprehensive plan to address the operational and maintenance needs of the parish buildings and grounds.
- Serves as a resource to the staff regarding building operations and maintenance.
- Monitor repair service calls, including oversight of the work done by outside service providers.
- Oversee the scheduling of regular preventative maintenance of all mechanical equipment.
- Respond to maintenance requests from staff.
- Work with the school facility manager, parish, and school custodians and/or maintenance vendors to help facilitate or complete facility repairs.
- Assist in readying the facility for special events.
- Provide setup and cleaning services for evening or weekend activities, as required.
- Oversee the Parish’s campus trash, recycling, and composting responsibilities.
- Assist with Emergency Operations plans and execution.
- Regularly inspect all work areas to ensure that no safety hazards exist.
- Develops and implements procedures to address problems that arise within the facilities, consistent with parish and Diocese guidelines.
- Maintains adequate inventory of custodial, maintenance and operational supplies.
- Respond to facility alarms, alerts, system failures, and Oversees parking program. Ensure compliance with health and safety standards and industry codes.
- Coordinate annual inspection of facilities with Diocese Risk Management.
REQUIRED SKILLS/ABILITIES:
- Exhibit flexibility in day-to-day school environments.
- Exhibit judgment and tact in performing duties with minimal supervision.
- Excellent organizational and human relations skills.
- Self-motivated and reliable.
- Able to establish and maintain positive, effective working relationships with principal, parents, staff, and the general public.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and/or Experience:
- High school diploma, or equivalent work experience in relevant area.
- At least two years’ experience as a Maintenance Worker, preferably in a school setting.
Language Skills:
- Proactive communicator
- Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
- English, required. Bilingual (English/Spanish or English/Vietnamese) preferred.
Technical Skills:
- Detail-oriented, organized, and willing to take initiative.
- Use basic tools to repair school facilities and equipment.
- Working knowledge of Workday, or willingness to learn.
- Proficient in Microsoft Office; able to understand, learn and use technology-based systems.
Physical Demands:
- Must be physically present on campus grounds.
- Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
- Can lift 50 lbs. in compliance with safety standards.
- Must be able to stand for long periods of time.
- Handles exposure to climate change and temperature.
- Level of vision, hearing, speaking required.
Other Requirements:
- Able to work evenings and weekends if required.
- Must have excellent interpersonal skills and familiarity with the Catholic Church as an organization.
Salary Range: Contingent to experience & Education. Ranges from $23.50 per hour to $28.79 per hour.
To apply: Send your resume and references to Fr. James Okafor at james.okafor@dsj.org
Oct 7, 2022
St. Justin is seeking a qualified person to be responsible for developing and supporting engaging catechetical programs. The coordinator works collaboratively with staff, catechetical personnel, volunteers to develop, strengthen, and promote effective faith formation. Specifically, the Coordinator provides leadership, support, consultation and resources to those engaged in: Ongoing Faith Formation, Sacramental Preparation and Rites of Christian Initiation.
Knowledge, Skills, and Abilities
- Knowledge of the teachings of the Catholic Church and the Church’s catechetical documents.
- Knowledge of contemporary trends, resources, methodology, and best practices in catechetical ministry.
- Excellent written and verbal communication skills.
- Proficiency in operating various computer programs.
- Ability to effectively present information in one‐on‐one, small, or large group situations.
- Ability to work collaboratively with parish/school personnel, and other diocesan staff.
Preferred Qualifications
- B.A. in Education, Religious Studies, Theology, Pastoral Ministry or equivalent; Master Catechist certification.
- Graduate of the Diocesan Institute for Leadership in Ministry (ILM) Program, or willingness to go through the program, or equivalent.
- Experience: At least 2 years of experience on the diocesan or parish level in developing and implementing catechesis, family ministry, and the Rite of Christian Initiation of Adults and Children.
- Competency in providing leadership to assist the parish community in building a solid foundation for adult and family Christian living, ministry and outreach.
Personal Characteristics
- Must be a practicing Roman Catholic with a strong faith commitment.
- Commitment to ongoing personal and professional growth.
- Respect and sensitivity to all cultural and ecumenical groups.
How to Apply
Salary determined according to Diocesan Guidelines. Persons interested are asked to send cover letter, resume and completed Diocese of San Jose Employment Application Form to Fr. Christopher Bransfield at: cbransfield@dsj.org
Jun 23, 2022
St. Martin of Tours is seeking an Advancement and Development Director II for the 2022-2023 school year. St. Martin of Tours is located in San Jose, serving 325 students in grades TK-8. Interested candidates should review the job description and qualifications below and contact David Cortese, Jr. at David.cortese@dsj.org.
Under the general supervision of the Principal, the Advancement and Development Director will build a strong culture of philanthropy throughout the school community and beyond with the objective of attracting
the maximum gift support possible for the school. The incumbent will manage and advance external and internal fundraising efforts by building donor relationships, leading community-building fundraising events, and actively promoting the value proposition of the school to help ensure long-term success of the school’s mission.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
Raise at least three times total compensation in net income through both advancement and development activities. Advancement is the strategic process of promoting the mission of the organization, whereas
development includes the activities of fundraising. Advancement: Develop and execute an effective Advancement program, including but not limited to:
● Writing and securing grants to new and long-term donors to obtain funding that advances the school’s mission.
● Creating and distributing financial appeal letters and donor presentations.
● Creating/producing fundraising-related communication materials to expand and enhance the school’s visibility and reputation.
● Identifying, cultivating, and soliciting select individuals, businesses, and foundations that are prospects for philanthropic support, and being intimately involved in soliciting all levels of gifts.
● Developing professional business resources and relationships in the community to benefit support of the School and its programs.
● Laying the groundwork for creating and sustaining a robust alumni program.
● Promoting and growing alumni engagement with the school community.
● Managing and promoting corporate matching and stock donations.
● Providing accurate and timely communications to prospects, donors, and volunteers.
● Developing and implementing appropriate donor/volunteer recognition programs.
Development: Develop, plan, and implement the school annual fund campaign, capital campaigns, fundraising events, and other school development activities, including but not limited to:
● Creating, directing, and implementing all the fundraising and development strategies of the school.
● Developing, directing, implementing, and monitoring major fundraising and community events towards short- and long-term goals.
● Conducting post-event assessments to identify each event’s return on investment.
● Planning, identifying, soliciting, and stewarding sponsorships for school events and programs.
● Coordinating with the event committee chairperson(s) to ensure seamless, high quality events.
Generating reports to share with shareholders that meet Finance Department guidelines. Overseeing donor record keeping and reporting systems to ensure accurate tracking of fundraising and accounting
Maintaining confidentiality over student and institutional information.
Ensuring productive working relationships with other school administrators and employees, aligning, and integrating advancement work with the other areas of the School.
Other Duties & Responsibilities:
● Act as a role model of professionalism in a Catholic environment.
● Support the philosophy, policies, and goals of the School, as well as the decisions made by the Principal and Administrators.
● Ensure the health, safety, and welfare of all students.
● Adhere to all policies and procedures as outlined in the parent/student handbook and employee handbook.
● Work as part of a team.
● Attend faculty, administrative, and all other meetings as needed.
Vision, Strategy and Leadership:
● Excellent organizational skills and attention to detail.
● Excellent time management skills with a proven ability to meet deadlines.
● Strong analytical and problem-solving skills.
● Strong supervisory and leadership skills.
● Ability to prioritize tasks and to delegate them when appropriate.
Collaboration and Communication:
● Excellent verbal and written communication skills.
● Excellent interpersonal and customer service skills.
REQUIRED SKILLS/ABILITIES:
● Project management, organization, delegation, and prioritization skills.
● Data gathering and analysis.
● Ability to work non-standard hours with flexible availability.
● Ability to work independently and with a sense of immediacy.
● High-energy, self-starter with an ability to successfully prioritize and multi-task in an atmosphere in which time sensitive deadlines are the norm, as are interruptions.
● Proven experience in foundation research and grant writing.
● Outstanding interpersonal skills with a strong customer service focus (internal and external).
● Ethical and discreet team player.
THIS POSITION SUPERVISES (OTHERS): Event volunteers including, but not limited to, parents, staff, and vendors.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, or physical demands required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of
the position.
Education and/or Experience:
● Bachelor’s degree in business or marketing.
● Two to five years of advancement and development experience in fundraising, event planning, donor relations, and alumni relations.
● Proven record of fundraising three-times compensation
● Experience in Catholic education, preferred.
Leadership Skills:
● Coaching/Mentoring
Language Skills:
● Excellent written and oral communication skills with an ability to effectively communicate with all stakeholders of the school.
● English, required
● Bilingual (English/Spanish or English/Vietnamese) preferred
Technical Skills:
● Proficient at word processing, presentation, and electronic mail applications.
● Proficient in web-based and application-based marketing tools.
Physical Demands:
● Sitting, standing, walking, reaching, lifting, repetitive motion, bending, stooping, crouching, climbing, stretching, twisting.
● Can operate standard office equipment such as copiers, fax machines, personal computer, telephone and alarm system.
● Can lift 25 lbs. in compliance with safety standards to a maximum distance of 20 feet.
● Level of vision, hearing, speaking required.
Other Requirements:
● Able to work evenings and weekends if required.
● Must have an understanding and acceptance for the mission of the Catholic Church.
● Must support the teachings and values of the Catholic Church and its mission and act as a Minister of the Faith.
May 19, 2022
The Director of Liturgy and Music at Holy Spirit Parish requires a creative, hard-working, innovative, solutions-oriented, and passionate individual. The Director of Liturgy and Worship’s main objective is to ensure a superb caliber of liturgy is experienced by all. The ideal Director is self-motivated, innovative, and able to perform key tasks independently in a timely manner. The Director of Liturgy and Worship will collaborate very closely with the Pastor to ensure his vision of liturgy for the entire parish is fulfilled. In addition, the Director of Liturgy and Worship will work closely with the volunteer liturgical ministry leaders to ensure each liturgical ministry (Lectors, Extraordinary Ministers of Holy Communion, Altar Servers, Mass coordinators, Ushers, Greeters, Cantors, and Musicians) meet the worship needs of the parish.
In addition, the Director will provide effective planning, coordination, and execution of music for all parish liturgies, wedding masses or liturgies of the Word and Masses of Christian Burial. The main goal of the music director is to prepare music that will lead the parishioners of Holy Spirit and provide a deeper relationship with God and with one another.This individual must be a self-starter who enjoys working in a team environment and is excited to be part a strong Catholic community with a diverse culture. This role will require a firm understanding of our church’s vision and values. The Director of Liturgy and Worship will require a flexible work schedule which will include weekends and evenings.
The position is a full-time, exempt position and is eligible for benefits.
Essential Duties and Responsibilities of the Position
Mass/Liturgy Specific Duties and Responsibilities:
- Responsible for ensuring the best liturgical and spiritual experience possible for Mass attendees for both Sunday (including Saturday vigil) and daily (Monday – Saturday) Masses.
- Ensures that the schedules of Lectors, Extraordinary Ministers of Holy Communion, Altar Servers, Sacristan Assistants, Ushers, Greeters, Cantors, and Musicians are completed and communicated to all volunteers in a timely fashion. Oversees liturgy volunteers to ensure parish scheduling is accurate and up to date.
- Oversees, in conjunction with the pastor, the environment and decoration of worship area including Sanctuary.
Responsible for developing weekly Ministry notes for Sunday (including Saturday vigil) Masses which includes prayers of the faithful, coordinating all announcements, Mass intentions, etc.
- Collaborates with members of Holy Spirit School on worship and liturgy programs, including but not limited to, school masses and worship events/activities.
- Potential Future Responsibility: Responsible for leading the coordination of Children’s, Youth and Young Adult Liturgies. Collaborate with necessary staff such as Youth and Young Adult Director and team.
- Responsible for leading monthly Liturgy Team meeting consisting of Pastor, Parochial Vicar, liturgy committee, and others as needed. Responsible for developing and leading the agenda, including gathering any feedback from other staff, parishioners, volunteers as necessary for consideration by the Liturgy Team. Responsible for ordering hosts, wine, candles, and liturgical materials, as needed.Specific duties include:
- Provide for music and musicians for all Sunday liturgies and other major celebrations.
- Build repertoire and select liturgically appropriate music for all liturgies with a goal of engaging the congregation in worship.
- Train, direct, supervise and expand choirs, ensembles, and volunteer cantors, etc.
- Work to foster unity among all parish musicians and to create a spirit of harmony with the presider and liturgical ministers.
- Keep abreast of developments in liturgical practice and music nationally as well as Diocesan policies and guidelines and update the parish on these matters.
- Is open to ideas, concerns and suggestions that come from the Liturgy Committee concerning the execution of liturgies. Provides consultation in considering and responding to these inputs.
- Acts on any feedback from the formal evaluation process of parish life that is relevant to the music for worship and liturgies.
- Resource to School Liturgy
- Attends Liturgy Committees and Parish Staff meetings.
- Acts as liturgy liaison from parish to diocese.
- Develop children’s choir
- Attends appropriate conferences, workshops, training presented by the Diocese and other entities to remain current on Catholic liturgy and spiritual life.Stays current on developments in liturgy and music (e.g., attend LA Congress/national or regional NPM Conference).
Qualifications:
- Must be a practicing Catholic and possess strong knowledge of Catholic music and liturgy.
- The preferred applicant will have a bachelor’s degree in music or equivalent education or experience
- Strong leadership and communication skills. Good team collaboration, morale and positive conflict solving.
- Pleasant singing voice and ability to lead congregational singing.
- Skilled accompanist with ability to lead ensembles.
- Working knowledge of sound systems, microphones and projection systems.
- Computer proficiency including slide creations.
- Dependable, responsible, self-motivated, creative, accountable, and flexible with time
- Must successfully pass required background and fingerprint check.
How to apply:
Please send your completed DSJ application through DSJ website https://www.dsj.org/carerrs and send your DSJ completed application, resume and cover letter to Fr. Ritche Bueza at ritche.bueza@dsj.org
Apr 12, 2022
The Receptionist is responsible for the Church front office, ensuring the parishioners, visitors and callers are attended to promptly, efficiently, professionally. Will oversee the timely opening and closing of the parish office. Payments and collections are handled in accordance with established guidelines. Provides administrative support to the pastor, other priests and pastoral staff. Confidentiality is a must.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
(Other duties may be assigned)
· Ensures the timely opening and closing of the front office every day.
· Attends to all incoming calls, parishioners and visitors. Warmly greets persons with a friendly, courteous and helpful attitude, providing pertinent and appropriate information to callers and parishioners and/or visitors. Takes/transfers calls and disseminate messages to concerned staff.
· Collects fees, receives payments and donations, issues receipts, prepares Sales Report at the end of the day and drops the money collected into the safe.
· Prints and issues sacramental certificates requested by parishioners.
· Prepares pre-numbered tamper-proof bags for masses properly labeled per mass time and date and places in sacristy before the mass.
· Maintains log of collection bags issued and provides copy to money count team prior to Monday count for reconciliation purposes.
· Coordinates money count volunteers and accompanies a volunteer to deposit collections to the bank.
· Maintains Petty Cash Fund and disburses money in accordance with established guidelines.
· Maintains inventory of office supplies, prepares purchase orders as needed.
· Distributes incoming mails and other related materials received.
· Responsible for the management and scheduling of facility reservations, baptisms, weddings, Quinceañeras and funerals and coordinates with the concerned parties/persons.
· Records sacramental information in record books.
· Provides administrative support to the Pastor and other priests and pastoral staff.
· Participates in staff meetings, retreats. Attends parish functions when possible.
· Ensures compliance and implementation of policies put in place by the Diocese of San Jose and parish leadership.
· Performs all other functions and duties as required by immediate supervisor and the Pastor.
THIS POSITION SUPERVISES: n/a
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education and/or Experience:
· High School graduate, college graduate preferred.
· ILM graduate or equivalent preferred.
· Have a minimum of 5 year experience as Receptionist, preferably supporting multiple departments.
Language Skills:
• Bilingual in English and Spanish is required.
Computer Skills:
· Have strong clerical skills to include: proficiency in the Microsoft Office suite programs (Word, Excel, PowerPoint, and Outlook) and ParishSoft.
Other Requirements:
· Candidate must be a Catholic in good standing with a love for the faith and an understanding and acceptance for the mission of the Catholic Church.
• Strong organizational skills; ability to multi-task and handle requests from multiple resources.
• Detail-oriented, ability to meet deadlines, persistent, helpful, team player and personable.
• Have effective verbal and writing skills (proficient in English and Spanish).
• Have excellent customer service skills, caring attitude, high integrity and exercise strict discretion and confidentiality.
· Able to work evenings and weekends if required.
· Ability to interact and collaborate with both volunteers and staff.
To apply: Send resume to: socorro.cruz@dsj.org
