Jul 16, 2021
Position Summary
The ministry of the Chancellor, in the spirit of collaboration and accountability, supports the Bishop in his role as teacher and shepherd by working to provide a work situation that enables all employees and volunteers to witness faithfully to Christ and serve their neighbor to the best of their ability in the various ministries they perform.
Key Responsibilities
· Serve as a member of Bishop’s Administrative Council (BAC).
· Supervise the work of the following diocesan departments:
➢ Department of Communication – Director
➢ Department of Mission Advancement – Director
➢ Department of Faith Formation and Evangelization – Director
➢ Catholic Youth Organization and Boy Scouts (CYO) – Director
➢ Victims Assistance Coordinator and Diocesan Review Board – Coordinator
➢ Diocesan Archivist – Archivist
· Serve as Bishop’s Board representative on the following organizations:
➢ Catholic Charities of the East Bay (including Executive and Finance Committees)
➢ Lumen Christi Academies (includes two committee assignments)
➢ Catholic Telemedia Network
· Serve as a Bishop’s staff liaison to the Racial Justice Task Force
· Maintain archives, records, and official seal of the Diocese.
· Prepare statistical and informational reports and publications
➢ Annual and mid-term updates for the Official Catholic Directory (PJ Kennedy & Sons)
➢ Annual update for the Ordo (JS Paluch)
➢ Annual General Statistical Questionnaire (Annuario Pontificio)
➢ Quinquennial Report
➢ Other statistical data as requested from various outside agencies
· Responsible for publishing accurate information for the Diocesan Directory
· Oversee all activities related to investigation and healing of clergy sexual abuse allegations:
o Prepare reports and keep records of sexual abuse investigations conducted
o Keep records of lawsuits filed and arbitration offers made
o Maintain clergy “sensitive issues” files
o Verify and submit USCCB annual audit reports and triennial on-site audit report
o Verify and submit annual CARA reporting
· Miscellaneous
➢ Review and adjudicate requests by extern priests for ministry in the Diocese of Oakland.
➢ Coordinate and verify priest’s completion of safe environment training and fingerprinting required for faculties.
➢ Assemble official documents necessary for faculties for priests and forward to Canon Law Department.
➢ Prepare and distribute priest and permanent deacon assignment letters.
➢ Prepare letters of good standing, cruise chaplain letters, and celebrets for priests with assignments in the Diocese of Oakland.
➢ Maintain official files on all priests, living and dead, who have served in the Diocese.
➢ Maintain ordination records; prepare ordination certificates for incardinated priests/transitional deacons ordained in the Diocese of Oakland.
➢ Maintain National Clergy Alert List.
➢ Conduct biennial Presbyteral Council elections; prepare appointment letters for members elected.
➢ Provide immigration support for international priests sponsored by the Diocese.
➢ Review nominations for Diocesan Medal of Merit and coordinate production of medal and citation.
➢ Collaborate with Canon Law Dept. to formulate Parish Administration Agreements with Religious Communities; maintain Parish Administration Agreement files.
➢ Assist with application process for new listings in the Official Catholic Directory.
➢ Prepare 501(c)(3) packets for entities falling under the Group Ruling.
➢ Coordinate with police and local government officials concerning problems and needs of parishes requiring their assistance.
➢ Accept any other duties or projects as assigned by the Bishop.
Required Education and Experience
The position of Chancellor requires the following education and experience:
· Bachelor’s degree and professional education, graduate level studies, or graduate degree in education, social work, psychology, law, public administration, business or non-profit administration, human resources, or health care
· A professional background with an excellent track record
· Minimum ten years work experience with progressively more important responsibilities, plus five years executive management and administrative experience, including project development, implementation and management, in any one or more of these areas: education, social work, law, public administration, business or non-profit sector management, health care, or human resources
Required Knowledge, Skills and Abilities:
· Excellent oral and written communication skills, including public speaking, presentations, large and small group facilitation, training, and workshops
· Ability to supervise employees & prepare annual performance evaluations
· Excellent analytical skills and problem-solving capacity
· Ability to stay focused and organized
· Ability to carry out all responsibilities with balance, empathy, sensitivity, and patience
· Project management skills, including energy for developing projects
· Ability to balance sympathy and empathy with realism about human nature
· Skill at using intuition and knowledge of people to discern true facts
· Ability to relate well to organizations, their structures, and their authorities
· Skills in interviewing, records management, and data base use
Personal Characteristics:
· Deep faith, with great care and concern for the Roman Catholic Church
· A practicing Roman Catholic who has the ability to articulate knowledge of the Roman Catholic Church and its teachings and to exhibit awareness and understanding of the mission and values of the Diocese
· Honesty and integrity, ability to maintain and respect confidentiality and privacy
· Courteous and professional manner in dealing with issues of a sensitive nature
Compensation and Benefits
Compensation to be comparable to other Catholic institutions of this size in communities with comparable costs of living, negotiable based upon experience. Diocesan benefits include medical, dental/vision, diocesan sponsored retirement at 8% of salary, life insurance, short/long term disability and other diocesan benefits.
The Diocese of Oakland can be found at www.oakdiocese.org
APPLICATION PROCESS
Please submit Cover letter, Resume and References by August 16, 2021
Attention: Hiring Committee c/o Department of Human Resources gespinoza@oakdiocese.org
May 7, 2021
POSITION SUMMARY: Works with the Director of the Office of Faith Formation to provide assistance and support to Catechetical Directors in the following areas: catechetical resources, retreats, recognition, and networking.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
- Provides consultation and resources to pastors and parish catechetical leaders to create a faith forming
- Build relationships with and networking among parish catechetical leaders especially through regular cluster
- Develop networking among parishes to share resources and best practices.
- Maximize creative use of all channels of communication to deliver information, including social media.
- Responsible of assisting Catechetical Parish Leaders with their regular needs
- Promote catechetical guidelines through different communication mediums
- Develop courses equivalences for certification and ongoing formation.
- Coordinates resources availability for Catechetical Leaders
- Build relationships with and networking among parish catechetical leaders especially through regular cluster
- Responsible to provide and/or facilitate pastoral support for those with special needs
- Responsible for the coordination of commissioning rites, awards recognition (Pius X) and ongoing affirmation to motivate catechists through the diocese
- Sits in the Catechetical Advisory Board to analyze faith formation needs.
- Responsible for replying to catechetical leaders and event participants communication
- Update parish catechetical leaders directory
- Initiates regular participants correspondence
- Support event participants
- Write and send electronic newsletters as need it
- Prepare event advertisement and information.
- Process all participant billings to parishes and individuals
- Collect payments and prepare deposits
- Manage Zoom recordings as need it
- Updates information as needed for webpages.
- Collaborates with directors in the Department for Evangelization and the Office of Education on common projects and issues.
- Collaborate to organize and set up for related events with Coordinators.
- Collaborate to sets up hospitality and cleanup with Coordinators.
REQUIRED SKILLS/ABILITIES:
- Ability to work under the supervision of the Director of Faith Formation
- Ability to work in collaboration with the other directors and associate directors in the Department for Evangelization toward implementation of the Evangelization Framework.
- Ability to read and understand church documents, guidelines and theological and catechetical journals.
- Ability to write letters, reports, guidelines, policies, evaluations, newsletters and announcements.
- Ability to develop and present formation and training workshops for catechists, catechetical leaders and others.
- Ability to understand, explain and answer questions related to diocesan policies.
- Ability to evaluate presentations and offer constructive feedback.
- Must be able to work effectively with both clergy and lay people.
- Must interact with many internal and external groups: Chancery personnel, pastors, parish staffs and volunteers.
- Must be sensitive to, respectful of, and proficient in a multicultural environment.
- Possess an awareness of and a commitment to service.
- Must exercise discretion and maintain complete confidentiality.
- Ability to recruit, organize and supervise volunteers
Education and/or Experience: Bachelor’s Degree. Minimum 3-5 years proven leadership experience in catechesis.
Language Skills: Ability to read, write and speak fluent English and Spanish at a professional level. Ability to relate and communicate with a wide range of ethnic and cultural communities. Excellent composition, writing, and presentation skills. Spanish or Vietnamese required.
Technical Skills: Microsoft Office 365, Google Drive, Adobe Suite, WordPress, Social Media platforms.
Other Requirements:
- Must be a practicing Catholic and have in-depth knowledge of Church structure, culture, and its mission.
- Ability to articulate and communicate the vision, mission, and philosophy of the Diocese of San Jose.
- Proven leadership ability with community, religious, social and professional organizations.
- Familiarity with Santa Clara County, and the roles and responsibilities of parishes and dioceses in the U.S.
- An eagerness to collaborate with colleagues.
- Ability to build professional trust, partner with stakeholders, and lead collaboration within and among diocesan offices.
- Exceptional communication skills.
- Adept at collecting, analyzing, and responding to multiple forms of data.
- Ability and willingness to operate with a complex, culturally and economically diverse environment, including a multicultural work force
How to Apply:
Please submit cover letter and resume to jobs@dsj.org.
Apr 23, 2021
Description Overview
The ministry of the Victims Assistance Coordinator seeks to protect and preserve the sacred nature of the relationship between the Church, its leadership, and its people. The Victims Assistance Coordinator’s mission supports the Bishop in his pastoral and administrative responsibilities for outreach and protection of children, youth, and vulnerable adults.
The Victims Assistance Coordinator plays a vital role in developing, coordinating, facilitating, managing, organizing, implementing, and coordinating the response of the Diocese to sexual misconduct.
Primary Functions
- Direct the Diocesan outreach program to survivors of clergy sexual abuse.
- Work closely with the Bishop and the Diocesan Review Board to coordinate the work of preventing and resolving incidents of sexual misconduct.
Essential Duties and Responsibilities
- Support the Bishop in his pastoral responsibilities for outreach to victims of clergy sexual abuse and in his administrative responsibilities for protection of children, youth, and vulnerable adults.
- Implement the Bishops Charter of 2002 (and its updates) for the Protection of Children and Young People.
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- Act as staff representative on the Diocesan Review Board to provide input on policies, procedures, investigations, and recommendations.
- Develop the agenda
- Make, receive, and follow through with Board recommendations
- Keep records of the proceedings of the Review Board
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- Maintain policies and procedures for sexual misconduct
- Work with survivors of clergy abuse to ensure compliance with the Charter and diocesan policies
- Act as Bishop’s delegate for sexual misconduct issues involving clergy or Diocesan employees.
- Respond pastorally and immediately (within 24 hours) to all individuals coming forward with allegations of child abuse or sexual misconduct against any individual working with the Diocese in conformity with civil law and Diocesan policies.
- Respond effectively and immediately (within 24 hours) to any allegation of child abuse or sexual misconduct in conformity with civil law and Diocesan policies.
- Work with victims of clergy sexual abuse to coordinate counseling services and pastoral care.
- Coordinate the work of the Outreach Ministry (e.g., Healing Garden events, multi-diocese outreach, public relations, and others).
- Staff bi-monthly support ministry, No More Secrets.
- Prepare reports and keep records of investigations conducted.
- Keep records of lawsuits filed.
- Maintain sensitive issues clergy files.
- Oversee monitoring of priests on prayer and penance.
- Collaborate with the Safe Environment Coordinator and Program.
- Proactively identify risks to the protection of children, adolescents, and adults, and suggest improvement to systems and policies.
- Maintain a regular communication program and work collaboratively with the Bishop, the Diocesan Review Board, all Diocesan personnel, and all other individuals and entities that become involved with or are related to the work of the Victims Assistance Coordinator.
- Facilitate “listening sessions” or public information meetings held in the Diocese.
- Coordinate any necessary healing sessions for affected parish communities.
- Periodically update research and Diocesan policies on all issues regarding sexual misconduct of clergy, employees, and volunteers of the Diocese of Oakland.
- Coordinate with police and local government officials concerning problems and needs of parishes needing their assistance.
- Prepare reports for the annual USCCB Safe Environment Compliance data collection audit.
- Prepare reports for the triennial USCCB Safe Environment Compliance on-site audit.
- Collect data for the annual Center for Applied Research in the Apostolate Survey of Allegations and Costs (CARA) report.
- Other duties or projects as assigned by the Bishop or the Chancellor.
REQUIRMENTS:
Education and Experience
The position of Victims Assistance Coordinator requires the following education and experience:
- Bachelor’s degree and professional education, graduate level studies, or graduate degree in education, social work, psychology, criminal justice, law, public administration, business or non-profit administration, human resources, or health care
- A professional background with an excellent track record
- Minimum ten years work experience with progressively more important responsibilities, plus five years executive management and administrative experience, including project development, implementation, and management, in any one or more of these areas: education, social work, criminal justice, law, law enforcement, public administration, business or non-profit sector management, health care, or human resources
Required Knowledge, Skills and Abilities
- Excellent analytical skills and problem-solving capacity
- Ability to stay focused and organized
- Ability to carry out all responsibilities with balance, empathy, sensitivity, and patience
- Project management skills, including energy for developing projects
- Ability to balance sympathy and empathy with realism about human nature
- Ability to assess and gather information needed to discern appropriate next steps according to the charter and state laws
- Ability to work collaboratively with external organizations, their structures, and their authorities
- Excellent oral and written communication skills, including public speaking, presentations, large and small group facilitation, training, and workshops
- Skills in interviewing, victim/witness support, records management, and database use
Other Requirements
- Deep faith, with great care and concern for the Roman Catholic Church
- Roman Catholic who has the ability to articulate knowledge of the Roman Catholic Church and its teachings and to exhibit awareness and understanding of the mission and values of the Diocese
- Honesty and integrity and the ability to maintain and respect confidentiality and privacy
- Friendly and professional manner in dealing with issues of a sensitive nature
- Respect for laws, the role of law enforcement and the criminal justice system
Benefits and Application Process
This is an exempt, full-time position at 37.5 hours per week. Diocesan benefits include medical, dental/vision, diocesan sponsored retirement at 8% of salary, life insurance, short/long term disability, generous vacation/sick leave policy and other diocesan benefits.
Please submit letter of intent and resume to:
Gloria Espinoza
Department of Human Resources
gespinoza@oakdicese.org
First review of applications: May 3, 2021
The Diocese of San José remains steadfast in our commitment to the safety and well-being of our children and vulnerable adults. We must all remain vigilant in order to protect our youth and most vulnerable. As outlined in the Charter for the Protection of Children and Young People, we recognize that clergy, diocesan personnel, volunteers, parents, and youth play a critical role in safety and prevention. Bearing this in mind, it is important that we are all aware of our Safe Environment requirements and responsibilities as delineated in diocesan procedures, policies, and codes of conduct.