Jan 3, 2025
POSITION SUMMARY
To work with the pastor to oversee the parish music services and liturgical planning programs for all ages. To be responsible for the coordination and direction of choir(s) utilized within the parish.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
(other duties may be assigned)
Major Areas of Responsibility
- To be responsible for planning all music services for the parish to include Masses, funerals, weddings, and other liturgical services as necessary.
- Responsible for forming and directing different choirs, i.e. children, etc,
- Responsible for forming instrumental music groups or individual soloists.
- Responsible for recruiting and training cantors
- Be proficient in piano and organ keyboards.
Specific Responsibilities
- Prepare and play at Masses on Saturday, Sunday, Holyday, and weekdays.
- Prepare music slides for Masses as needed.
- Actively recruit new choir members, cantors and musicians.
- Responsible for implementing all parish practices as defined in the General Instruction of the Roman Missal (GIRM).
- Be prepared to plan music for parish weddings, funerals, quinceañeras, Advent and Lent reconciliation services.
- Responsible to introduce new music and Mass settings to the congregation and respective choirs.
- Responsible for preparation of all printed programs containing musical selections for the parish.
- Responsible to work within the budget for Music Ministry, to meet with the Pastor on a regular schedule.
- Other duties as assigned.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
Fully initiated, practicing catholic preferred with good communication and leadership skills. Must be proficient in piano and organ keyboards, with a familiarity of a variety of musical instruments. Must have experience working in a church liturgical setting, background in religious studies and theology preferred.
Education and/or Experience:
Degree or strong background in business administration. Must be proficient in piano and organ keyboards, with a familiarity of a variety of musical instruments. Must have experience working in a church liturgical setting. Background in religious studies and theology preferred.
Language Skills:
- Must have ability to communicate effectively and have strong interpersonal skills.
- Bilingual in Spanish/English a plus.
Computer Skills:
Microsoft Office, ParishSoft, and Workday (must have knowledge of Workday or be willing to learn).
Other Requirements:
- Able to work evenings and weekends if required.
- Ability to interact and collaborate with both volunteers and staff.
- Strong oral and written communication skills.
- Self-motivated and reliable.
Salary Range: $25.00 – $31.00 per hour based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at robain.lamba@dsj.org
Dec 18, 2024
Provides financial support to the parish by recording the daily financial transactions of the parish’s operations with an objective of producing high-quality financial statements. This role contributes to efficient workflows in the overall payment cycle including vendor management, and the revenue cycle which involves both manual and automated systems.
This position;
- reports to the pastor – or business manager at larger parishes,
- collaborates with the pastor’s advisory bodies and staff; which includes the local finance council and (if applicable) business manager and department heads, and a contingent of volunteers,
- has vendor and customer (parishioner)-facing roles,
- is guided by the Diocesan central office (Chancery)
The accounting software utilized is Quickbooks.Plus
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:
Maintain and Implement General Accounting Processes:
Set up, update and maintain accounting procedures and policies, in accordance with US generally – accepted accounting principles, in compliance with DSJ policy; and in compliance with local, state and federal regulations
Maintain financial security by upholding internal controls
Record the daily financial transactions of the parish’s operations
- Revenue – Oversee and collaborate with staff and volunteers to record and track parish revenue; including Church collections, and possible rental receipts, ensuring timely bank deposits
- Accounts Payable – Input vendor bills and generate weekly check run
- Accounts Receivables (limited reporting)
- Fixed Assets; maintenance of a fixed asset list, and depreciation schedules.
- Fund accounting; including restricted classes, grant, and campaigns
- Grant programs
- Bi-monthly payroll (calculation is not necessary, only entry of time & attendance reporting, and specialized payments)
Monthly accounting close procedures, including bank and credit card reconciliations, and use of journal entries
Prepare tax reporting:
- Form 1099 tax statements to vendors,
- Form 571-L business property statement
- (W-2 tax statements to employees are prepared by Chancery)
Meetings and Reports
- Prepare and distribute monthly financial statements, including cash management reports
- Prepare annual parish budget
- Prepare periodic reports to parish community and Chancery
- Attend local staff meetings, and month-end quarterly Finance Council meetings
Maintain and update Quickbooks software
Assist or lead special projects as assigned
ADDITIONAL DUTIES AND RESPONSIBILITIES MAY INCLUDE:
Parish Database
- Oversee and collaborate with staff to track donations and pledges (including capital campaigns, and annual Diocesan appeals) in specialized eGiving software
- Oversee the preparation and distribution of Annual Contribution Statements
- Provide general maintenance to the eGiving software system, ensuring parishioner records are current
ADDITIONAL TASKS:
- Import and post parish giving report to Parish Soft.
- Get the ACH 3rdand 18th Report from Heritage Bank and post to parish soft
- Maintains payee accounts of ( ACH)
- Scan all invoices and process payments
- Handles all filing of invoices
- Coordinates with Men’s Club for their financial information (affiliated organization)
- Prepares stipend for priests
- Prepares and sends out tax letter to parishioners
- Consolidates weekly collection report
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
Education and/or Experience: Bachelor’s degree (B.S. or B.A.) in Accounting or Finance preferred. Associates degree (A.A.) acceptable, with 3 – 5 years bookkeeping experience, preferably in a non-profit setting.
Computer Skills: Microsoft Office (Excel, Word, Powerpoint), Workday, eGiving software
Other: Able to work evenings and weekends if required
Organized, with a strong attention to detail
Strong verbal and written communication skills
Self-motivated, ability to work independently
Ability to handle sensitive information, and maintain confidentiality
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Candidate must support the teachings and values of the Catholic Church and its mission
Salary Range: $25.00 – $30.00 per hour based on education and experience.
How to Apply: Interested candidates should submit a cover letter and resume at celso.singson@dsj.org
Dec 5, 2024
POSITION SUMMARY:
The Facilities Maintenance worker II at Parish is responsible for maintaining the parish buildings and grounds. The Facilities Maintenance worker II performs and supervises tasks related to security, environmental, safety, custodial and event coordination. This position requires a team player attitude, excellent interpersonal and communication skills, attention to details and project coordination. The Facilities Maintenance worker II has a clear understanding of acceptable business practices in relationship to church teachings. The Facilities Maintenance worker II can collaborate with and support the Pastor, parish staff and parishioners. This person reports to Facilities Manager all arising problems and consults with manager prior to making final decisions on repairs.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING (and other duties as assigned):
(other duties may be assigned)
- Work on all related to the maintenance of parish buildings including but not limited to HVAC, plumbing, electrical, custodial and security of the parish.
- Maintains equipment on parish grounds by closely monitoring equipment and completing necessary testing as required. Also maintains accurate records of all maintenance repairs.
- Works facilities work order system with supervision.
- Oversees and provides custodial needs of the parish grounds.
- Oversees and provides event coordination. Ensures proper scheduling of set up and take down for meetings, events, worship, weddings, funerals, and otherwise as directed.
- Keeps buildings safe by making sure they meet building code requirements.
- Works with Facilities Manager to report problems, solutions, and costs associated. Provides a weekly status update on any pending projects.
- Promotes a positive team attitude with employees and volunteers.
- Oversees and may assist teams of volunteers providing parish maintenance services such as cleaning, painting, and landscaping.
- Supervise contractors and vendors as they relate to maintenance/repairs.
- Develops and maintains a relationship with all contactors and vendors ensuring efficient facility operations.
- Implement procedures for handling, storing, safekeeping, and destruction of hazardous materials.
- Works with Business Manager to manage annual facility budget.
- May assist in key distribution as requested by management.
- Maintains parish wide inventory list and reviews list at least annually.
- Regularly inspects parish properties for areas of concern.
- Manages relationship with rental tenants as needed. Addressing any maintenance concerns.
- Ensures compliance and implementation of policies as they relate to parish facilities.
- Attends staff meetings.
- Serves as primary contact for facility related emergencies, which may require evening and weekend work.
- Adheres to all Diocesan policies.
REQUIRED SKILLS/ABILITIES:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate when appropriate.
- Ability to function well in a high-paced and at times stressful environment.
THIS POSITION SUPERVISES:
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Ability to schedule and conduct training others in safety procedures.
Education and/or Experience:
AS/AS Degree preferred (not required) plus minimum of 5-7 years of experience with various facets of construction, project management, building maintenance and operation, or equivalent combination of education and experience
Language Skills: Excellent oral and written communications skills, as well as effective communication with all levels and proficient in building construction terminology. Excellent interpersonal, communication and presentation skills. Bilingual Spanish a plus. Good reading and comprehension and ability to compose and write business correspondence.
Technical Skills: Excellent assessment, reasoning, and problem-solving skills. Proficiency in Microsoft Office Software: Word, Excel, and Outlook. Ability to read and understand technical specifications and drawings. Ability to communicate effectively with professionals, diocesan staff, parish/school staff and tradesmen. Ability to cost estimate work, provide outline specifications, and create schedules and timelines.
Physical Demands: While performing the duties of this job, the employee is regularly required to perform task using the hands in repetitive motion, handle objects, and talk or hear. The employee is required to stand and walk for an extended period of time, reach with hands and arms, and occasionally lift up to 50 lbs. Specific vision abilities required include close vision, depth perception and ability to adjust focus. While performing the duties of this job the employee will be required to inspect property in existing condition or under construction; this will necessitate the ability to climb a tall ladder, walk on a roof, and crawl under a building in a limited access area.
Working Conditions: The employee must be willing and able to travel to sites as required. He/she must be able to work cooperatively with other members of the staff, with parish personnel and outside contractors and be able to multi-task. Work outside normal working hours also required as necessary to accomplish the job duties.
Other Requirements: Must have own transportation/vehicle for use on the job (mileage reimbursement available). Knowledge and understanding of the Catholic Church structure, culture, and its mission. Familiarity with construction in Santa Clara County, and the roles and responsibilities of churches and schools. Ability and willingness to operate within a complex, culturally and economically diverse environment, including a multicultural work force.
How to Apply: Interested candidates should submit a resume to jessica.perez@dsj.org
Salary Range: $25.00 – $30.00 per hour, based on education and experience.
Dec 2, 2024
Position Summary:
This position provides specialized assistance to support the various departments of the parish office. This position helps to support the smooth operation of the different pastoral departments of the parish, and will interface and take assignments as needed from pastoral staff leaders needing assistance. This position reports to the Office Manager who will coordinate day to day activities. This position serves on the pastoral staff of the parish and will attend regular staff meetings.
Duties and Requirements: (ie. education, good communication skills, evening/weekend hours, ability to lift 50 lbs.)
Qualifications:
- Must be proficient in Microsoft Office and Google applications, and able to access and utilize various online database systems. Experience required using Canva or similar graphic arts marketing tools, MailChimp or other email marketing tools. WordPress and experience in performing website updates and maintenance a plus.
- Must have good communication skills including written skills and the ability to translate events and activities into one-page fliers and slides.
- Must be friendly and able to interface positively when dealing with staff members, parishioners, and volunteers. Must be committed working within a team environment and a welcoming environment that supports the mission of the parish.
- Must be organized and be able to work in a sometimes-hectic environment where schedules and deadlines are critical.
Responsibilities:
Faith Formation and Spirituality Activities Estimated 12 hours per week.
Program Support Specialist will work to support the Pastoral Associate for Faith and Spiritual Formation in a wide variety of activities. We encourage volunteer support in these areas so position will work in conjunction with them to assure the following tasks are successfully completed.
- Ensures accurate registration utilizing ParishSOFT Religious Education module for Catechesis of the Good Shepard (CGS), Children’s Faith Formation (CFF), Middle and High School Youth Ministry (MSYM, HSYM), and the Right of Christian Initiation (RCIC) for children.Assures accuracy of data and classroom assignments. Assures sacramental records are current and accurate within the database. Coordinates information about Sacraments performed to the Office Manager for upkeep of parish registries. Manages registration and sacramental forms received.
- Helps to assure Baptism, First Reconciliation, First Communion, Confirmation, and Marriage sacramental preparation certificates are generated prior to the Mass where the Sacrament are performed. This allows handing out certificates at the time of the Sacrament.
- Assists in preparing materials and set up for Baptisms, Children’s Faith Formation and Adult Spirituality programs, including parent meetings and special events.
- Works with the PA to assure that all volunteers working in the program, especially Catechists, are Safe Environment compliant.
- Supports communication needs within the department. Provides other clerical and office duties as requested to support the Faith Formation and Spirituality office.
Communications Department Activities Estimated 5 hours per week
Will interface with Communications Coordinator as needed to support clear and timely communications with the Community concerning parish activities and events. May include the following activities:
- Prepare a draft of the weekly ebulletin using Mailchimp. Assist in maintaining and updating MailChimp email lists, as well as other email lists used by the Communications department.
- Utilize Canva to prepare fliers and other graphic arts as needed
- Update calendars that feed the parish website Master Calendar
- Assist with keeping bulleting boards and information areas updated as needed
Office Operations Estimated 3 hours per week
Will interface with the Office Manager for other duties as needed to support the pastor, parish priests and office operations as needed.
Other Requirements
Flexibility: Must be flexible in how the weekly hours will be allocated based on need.
Language Skills: Strong verbal and written communication skills; proficiency in composing reports, correspondence, and letters and in publishing newsletters and flyers in English; ability to develop and facilitate workshops, training, and presentations; ability to read and understand Church documents, guidelines and professional journals; ability to understand and explain policies and answer questions.
Computational Skills: Ability to calculate needs based on CFF and Spirituality program attendance.
Reasoning Ability: Ability to solve practical problems and respond to a variety of situations related to position. Ability to understand and apply guidelines and organizational ability required.
Physical Demands: While performing duties of this job, the employee must be able to transport materials and equipment (up to 30 pounds) to and from various locations. The employee is regularly required to sit for extended periods of time, use hands in repetitive motion tasks, handle objects, talk and hear. Specific vision abilities required include close vision, depth perception and ability to adjust focus.
Working Conditions: The employee is expected to work a 20-hour workweek. The 20 hours will be on a flexible schedule as work demands including some weekend and evening hours.
Other Requirements: The employee must demonstrate a history of effective leadership, good judgment, initiative, confidentiality and discretion. Practicing the Roman Catholic fait a plus.
How to Apply: Cover letter and resume may be submitted by jmibach@stsimon.org
Salary Range: $25.00 per – $27.00 per hour, based on education and experience.
Nov 19, 2024
POSITION SUMMARY:
Under supervision, duties include facility set-up, the capability to perform minor preventative maintenance tasks on equipment and machinery such as lubrication, filter changes, and the like. Assists in the movement and relocation of furniture, equipment, and machinery as required. Requires skills in carpentry, plumbing, painting, and some electrical. May also do minor gardening tasks that assist in keeping the grounds safe and orderly.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
- To Provides basic maintenance and repair to the parish buildings and grounds.
- Perform repairs, modifications, and preventative maintenance on the parish buildings, facilities, fixtures and systems.
- Tasks may include but are not limited to troubleshooting, repair and maintenance of plumbing, mechanical and electrical systems; light carpentry; painting; periodic inspections and preventative maintenance.
- May be asked to assist in the relocation of furniture, equipment and machinery as the need arises. Some duties are performed in an outdoor environment which may involve adverse weather conditions and related hazards.
- Building maintenance duties are performed independently, using skills brought to the job. Repairs, replaces, and installs electrical components including electrical motors, circuits, wires, outlets, fixtures, appliances, ballasts, and lights.
- Minor repair, replacement, and installation plumbing fixtures and appliances.
- Provides remodeling services requiring carpentry skills; fastens cabinets and white boards to walls, replaces doors and locks, paints, puts furniture together.
- Performs preventative maintenance duties such as changing filters and lubricating equipment. Lifts and moves furniture and supplies within and between buildings. As needed assists with set up and tear down of tables, chairs, presentation systems, and church functions.
- Attends work on a regular and dependable basis.
- Interacts in a professional and respectful manner with church and school staff, volunteers, parishioners, parents, students, and the public.
- Performs other related duties as assigned.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
(ie. education, good communication skills, evening/weekend hours, ability to lift 50 lbs.) One year of general building maintenance experience involving plumbing, electrical, carpentry, and mechanical skills; or substituting any equivalent combination of experience and training; physical strength and agility required by the position, 25-range electrical multi-tester; hand tools including, but not limited to, hammer, drill, saw pipe, wrenches, screwdrivers, pliers, various saws; janitorial equipment; plumbing equipment; electrical components; ladders; motor vehicle.
The employee occasionally works in high, precarious places, and risk of electrical shock. The employee must be able to lift and/or move up to 25 pounds, and occasionally lift weights up to 100 pounds.
Proficient in English and Spanish in all of the following areas: Ability to read instructions, correspondence and procedure manuals. Ability to effectively present information and respond to questions.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions in written, oral diagram or schedule form. Must be able to work well with staff, school, and parishioners.
This position is a 12 hour a week position, Monday — Friday.
Physical Demands: Sitting, standing, walking, reaching, lifting (50 lbs), repetitive motion, bending, stooping, climbing ladders, stretching, twisting, and crouching.
Other Requirements: Must be available on-call for emergencies, evenings and weekends, when needed.
Salary Range: $18.00 per – $19.00 per hour, based on education and experience
How to Apply: Interested candidates should submit a resume to sacredheartofjesus@dsj.org
